Experteer Overview
As a Congress Program Manager, you lead end-to-end planning, execution, and reconciliation of congresses and meetings in a fast-paced, client-focused setting. You will oversee logistical, operational, and financial components, acting as the main liaison between clients, internal teams, and external suppliers. You ensure compliant, high-quality congress experiences while juggling multiple programs. This role suits someone with strong congress planning expertise, excellent client-facing communication, and a passion for life sciences. You contribute to the company’s mission by delivering reliable, scalable, and value-driven events.

Compensaciones / Ventajas
• Lead recurring planning calls with internal teams and stakeholders
• Oversee housing contracts aligned with congress regulations and client requirements
• Manage exhibitor registrations and attendee logistics
• Coordinate congress-related meetings, site inspections, and pre-conferences
• Collaborate with logistics teams on hotel, ground transportation, and onsite support
• Reconcile meetings to client audit standards and maintain audit-ready documentation
• Ensure compliance requirements are met and tracked throughout the program lifecycle
• Manage program budgets, financial tracking, and final reconciliation
• Serve as primary client contact for congress logistics and milestones
• Manage deadlines and maintain fiscal oversight of congress activities




• Respond to client inquiries regarding registration, reporting, and program status
• Collaborate with sourcing and planning partners to evaluate hotel options and provide strategic recommendations
• Support supplier negotiations for favorable pricing and value
• Provide expertise in congress processes, especially housing and registration
• Coordinate onsite staffing needs and support personnel
• Oversee escalations and drive issue resolution throughout the lifecycle
• Support training and continuous improvement of workflows and tools

Responsabilidades
• Bachelor's degree in Business or related field, or equivalent education/experience
• Minimum 3 years of experience in congress or meeting planning
• Experience supporting clients in the life sciences industry
• Strong time management and ability to work under pressure
• Proficiency in Microsoft Word, Excel, PowerPoint, and Cvent
• Strong organizational and project management skills
• Excellent verbal and written communication
• Fluency in English (spoken and written)
• Ability to travel up to 25%
• 1+ years of experience with medical societies (nice to have)

Requisitos principales
• flexible working
• room to grow
• ownership over growth path
• diverse work locations
• travel and hotel discounts
• healthcare coverage and retirement plans

📌 Congress Program Manager (España)
🏢 Bcd Travel
📍 España