The role will be responsible for managing and monitoring Office Management operations, providing support across all areas of the company to ensure the overall smooth functioning of the office, in line with stakeholder needs and the organization’s established standards.

Responsibilities

Answering and managing incoming calls

Managing access control and external visitors

Coordinating the internal preparation of shipments

Registering, tracking, and monitoring shipments in collaboration with courier platforms

Requesting, monitoring, and managing third-party pickups

Managing office supplies inventory

Vendor management (maintenance, office supplies, cleaning services, etc.)

Handling complaints and incidents

Preparing materials for training sessions and external meetings

Organizing corporate catering for meetings and celebrations

Requesting,



managing, and tracking business travel for executives, department heads, general services, and external staff

Support the creation and formatting of internal and external documents, presentations, and materials, ensuring brand consistency and visual quality

Collaborate with relevant teams to maintain updated and visually appealing front-desk and office communications (signage, announcements, newsletters, etc.)

Experience

Minimum of 1 year of experience in a similar role (Receptionist, Event Coordinator, Administrative Assistant, etc.)

Required:

Advanced and/or native-level proficiency in Spanish and English

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📌 Recepcionista con Inglés (Madrid)
🏢 Empresa Confidencial
📍 Madrid