Our client, a technology consulting business, is looking for a Bilingual Recruitment & Business Administrator to support the continued growth of their Madrid office. Working closely with the Business & Office Administrator, Spanish Country Director and wider international teams, this varied position will combine recruitment coordination, business administration and office management responsibilities.

The remit for this position is wide and includes (but is not limited to):

Recruitment Coordination

- Coordinate end to end recruitment processes using the Greenhouse ATS, managing candidate pipelines, interview scheduling, competency scorecards and recruitment reporting
- Act as the primary liaison between candidates, recruitment partners, hiring managers and direct applicants throughout the recruitment process
- Review incoming CVs against agreed criteria and coordinate candidate screening activities
- Organise interviews, assessments and testing, including invigilating assessments where required
- Consolidate interview feedback and assessment results, supporting hiring teams throughout the decision-making process
- Ensure recruitment processes are delivered efficiently while maintaining an exceptional candidate experience
- Work closely to support Head of People (UK based)

Office Management

- Act as a key point of contact for the day to day administration and smooth running of the Madrid office, responding to operational needs as they arise
- Support the ongoing development and improvement of office operations, managing relationships with suppliers, service providers and external vendors
- Coordinate workplace health and safety requirements, supporting compliance with local regulations and contributing to employee wellbeing initiatives
- Oversee office inventory, equipment and supplies, coordinating maintenance and replenishment to ensure an efficient and well equipped workplace
- Coordinate employee and visitor logistics, including access, meeting room requirements and general office arrangements, ensuring a professional and seamless experience

Business Administration





- Provide day-to-day administrative and operational support across the Madrid office, including projects and process improvements
- Maintain accurate reports, databases and documentation, working closely with and providing cover for the Business & Office Administrator

The chosen candidate will be entirely bilingual in English and Spanish and comfortable operating across both languages within an international, fast-paced environment. A high academic bar is required (a strong undergraduate degree, 2:1 or above, or international equivalent). Previous experience in recruitment coordination or business support will be viewed favourably. Proficiency in Microsoft Office is required. Curiosity to develop AI prompt literacy will also be viewed favourably.

The idóneo candidate will be intellectually curious, proactive and highly organised. Excellent communication skills and the ability to manage multiple priorities simultaneously are key for this position. Sound judgement, professionalism and discretion when handling confidential information are also paramount. A positive, collaborative approach and genuine desire to continuously improve will be highly valued.

As this is a newly created role within a growing business, the successful candidate could have the opportunity to shape the position and contribute to the ongoing development of the Madrid office as the organisation continues to expand.

Candidates are advised that this firm performs background checks following the extension of a conditional offer.

Location - Madrid, Castellana

Salary - Competitive + Bonus (10%) + Complete benefit package

Timetable - Full time 09.00 - 18.00h

Fully onsite with flexibility for occasional travel to the UK





Contract - Permanent, subject to probation period

Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.

VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.

This job description is protected under intellectual property law and may not be reproduced, distributed or used externally without prior written consent.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.

Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.

Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.

Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.

📌 Bilingual Recruitment & Business Administrator - madrid
🏢 Victoria Selection & Search
📍 Madrid