Office & Operations Manager – Luxury Real EstateAbout the RoleThe Agency Marbella is looking for an experienced, highly organised and proactive Office & Operations Manager to join our team in Marbella.This is a key position within our business and at the centre of our day-to-day operations. You will work closely with the Managing Partner and our sales agents, ensuring that property listings, client information, transactions, internal systems and office administration are managed accurately and efficiently.To succeed in this role, you should be someone who takes ownership, works independently, anticipates what needs to be done and is comfortable managing several priorities at the same time.Previous professional experience with Inmobalia and Resales Online is essential for this position.ResponsibilitiesManaging the day-to-day administration and operations of the Marbella officeSupporting the Managing Partner and sales agents with administrative and operational mattersManaging property listings through Inmobalia and Resales OnlineUploading new properties and ensuring all property information, photographs, descriptions, documentation and pricing are accurate and up to dateManaging and updating listings across property portals and internal systemsMaintaining accurate client, property and contact information within our CRMHandling incoming enquiries and coordinating the distribution and follow-up of leadsSupporting agents throughout the sales process, including preparation and organisation of property and transaction documentationCoordinating new agent onboarding, system access and internal processesLiaising professionally with property owners, buyers, agents, lawyers, suppliers and other external partnersSupporting invoicing,



commission administration and coordination with accountingOrganising meetings, appointments and internal office communicationEnsuring deadlines, documentation and follow-ups are properly monitoredIdentifying operational issues and proactively finding solutionsMaintaining a high level of confidentiality, accuracy and professionalism at all timesQualificationsPrevious hands-on experience with both Inmobalia and Resales Online is requiredPrevious experience within a Marbella or Costa del Sol real estate agency is strongly preferredExperience in real estate administration, office management, sales coordination or a similar operational positionFluent English and Spanish, both written and spokenExcellent organisational and time-management skillsExceptional attention to detailStrong knowledge of CRM systems, property portals and digital office toolsExcellent written and verbal communication skillsProfessional and confident when dealing with international clients and property ownersAbility to work independently and take responsibility for tasks from beginning to completionAbility to prioritise and remain organised in a fast-moving environmentDiscreet, reliable and trustworthyProactive and solution-oriented approachExperience within the luxury real estate market in Marbella will be considered a significant advantage.What We OfferYou will join The Agency Marbella, part of an internationally recognised luxury real estate brand, and become an important member of our Marbella operation.We offer a professional and international working environment, significant responsibility and autonomy, direct collaboration with the Managing Partner and sales team, and a competitive salary based on experience.Full-time | On-site | Marbella, Spain

📌 Office & Operations Manager – Luxury Real Estate (Málaga)
🏢 The Agency Marbella
📍 Málaga