The Administrative Assistant performs a variety of administrative tasks to ensure that office processes run smoothly.
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The Administrative assistant’s primary focus will be providing office assistance and coordination in Spain and will also support all departments at a general level, as necessary.
Primary responsibilities of this role include the following:
· Coordinating office events
· Assisting with the organization of meetings at the office
· Corresponding with clients and office suppliers
· Sourcing new office suppliers and ensure that the company is provided with the best prices and services, when required.
· Providing general administrative and clerical support including mailing, scanning, and copying to all the team in Spain.
· Providing support with HR administrative duties for the Spain office.
· Handling incoming correspondence and coordinating couriers globally.
· Ensuring that office supplies are well stocked.




· Ensuring that office equipment is in good working order; coordinating maintenance as required.
· Working with the IT team to procure IT peripherals and any other office equipment, and coordinating laptop set up, for employees.
· Ensuring that the office is kept well maintained and cleaned, in line with cleaning schedules.
· Assisting with the organization of Company events, as required
· Passing invoices for appropriate approval and submitting for payment.
· Assisting with organization of employee initiatives
· Providing new employees with onboarding requirements
· Dealing with any queries efficiently and effectively.
· Any other ad-hoc duties, as required. xqbhyrx
Qualifications:
· Previous experience in a similar role
· A positive team player
· Good knowledge of Microsoft office
· Excellent organization and communication skills
· Able to work under pressure
· Fluent in English and Spanish.
Job Type: Part-time
Pay: 7,000.00€ - 8,000.00€ per year
Work Location: In person

📌 Administrative Assistant (Barcelona)
🏢 Adalvo Iberia
📍 Barcelona