Ready to take ownership across HR and Office Management? At 4flow, our people are at the heart of everything we do. We are looking for an HR Generalist & Office Manager (d/f/m) to support our growing team in Spain and become part of our international Corporate Services team.

In this role, you will combine operational HR responsibilities with office management and general affairs activities, helping to create an outstanding employee experience while ensuring smooth day-to-day operations.
Working closely with the HR Manager, you will become a key point of contact for employees, managers and external partners, supporting the entire employee lifecycle and contributing to the development of our HR function.

This position offers the opportunity to build broad expertise across Human Resources and Office Management while working closely with an international team. You will play a key role in supporting employees across Spain, finding new colleagues for Spain, Italy and Portugal as well as contributing directly to the further development of the HR function at 4flow.

What your new challenge will look like HR Operations & Employee Lifecycle Support the complete employee lifecycle from onboarding to offboarding
Prepare and manage HR documentation and employee records
Manage time tracking and leave of absences coordination
Coordinate contract changes, leave management and employee data updates
Act as the main contact for employees regarding HR administrative topics
Ensure HR processes are executed efficiently and consistently
Payroll & HR Administration Coordinate monthly payroll activities with external providers
Review payroll data and follow up on employee-related changes
Manage HR systems and maintain data accuracy
Ensure compliance with local HR processes and documentation requirements
Talent Acquisition Support recruiting processes from job posting to onboarding
Coordinate interviews and candidate communications
Support employer branding initiatives and recruitment activities
Collaborate with external recruiting partners when needed




Compliance & Projects Support local HR compliance activities (Equality Plan, LGD, Data Purging…)
Coordinate documentation and policy updates
Office Management & General Affairs Collaborate in the new Zaragoza office set-up project
Ensure smooth operation of the Zaragoza office and act as the main local contact for all office-related matters
Coordinate office suppliers and service providers
Support facilities management & preventive activities (maintenance, inspections, Workplace safety, first aid and evacuation arrangements …)
Organize employee events and office initiatives
Manage general office administration and purchasing activities
Monitor office-related costs and support budget planning and reporting
Why you belong at 4flow 2 years of experience as HR Administration, HR Generalist, General Administration, Office Manager or similar roles
Experience coordinating payroll with external providers and recruiting experience is highly desirable
Strong organizational skills and ability to manage multiple priorities
Proactive, hands‑on and solution‑oriented mindset
High attention to detail and strong confidentiality standards
Experience working in an international environment is a plus
Fluency in Spanish and English (written and spoken) is essential
What we offer Temporary contract (1 year) with potential for conversion to a permanent contract
Adaptable remuneration for Meal vouchers, Kindergarden Vouchers and Transportation Vouchers
Annual learning budget and unlimited Linked In Learning account
Free access to organic fruit and coffee at all 4flow locations
Regular company events, a friendly and ambitious company culture

Career opportunities

Ready to be a part of 4flow? Then please apply online with your English application documents (CV, letter of motivation and relevant certificates).
We are committed to equal opportunities and welcome applications from all individuals, regardless of age, gender, origin, disability, sexual orientation, religion, or any other legally protected characteristic.

We look forward to hearing from you.

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📌 HR Operations & Administration Specialist, Zaragoza (d/f/m) (1 year fixed term)
🏢 4flow
📍 Zaragoza