Job Title: Admin Assistant

Operations & Finance

Operations Manager and Financial Accountant

CeraShield is an expanding company specialising in ceramic coating and surface protection solutions for yachts, providing high-quality services to the luxury marine industry. As the company continues to grow, we are seeking an organised and proactive Admin Assistant to support the Operations and Financial team in the day-to-day accounting and administrative management of the business.

Job Summary:

The Admin Assistant will provide operational support to the Operations Manager and Financial Accountant, helping ensure that accounting records, invoices, payments, reconciliations and supporting documentation are accurate, complete and up to date. The role requires a practical understanding of accounting processes and confidence using Holded as a core accounting and business management tool.

The successful candiate will work closely with the operations manager to set up Holded as an internal financial system. In turn will then support and work closely with the Financial Accountant, maintaining an organised flow of financial information and helping ensure that deadlines and internal procedures are followed correctly.

Key Duties, Roles and Responsibilities Include:

1. Main responsabilities:

· Provide day-to-day accounting and administrative support to the Financial Accountant.

· Manage Holded on a daily basis, including invoices, expenses, accounting records and supporting documentation.

Maintain accurate and organised accounting records, including invoices received and , receipts.

2. Accounting and Administrative Support

· Record, classify and maintain invoices received and receipts accurately and in a timely manner.





· Assist with month end preparation by ensuring that required information and documentation are complete and readily available.

3. Holded Management

· Use Holded on a daily basis to support accounting, invoicing, expense and document-management processes.

· Create, upload, classify and review supplier invoices in Holded, ensuring the correct information and supporting documentation are attached.

· Support bank reconciliation processes and verify that transactions are correctly matched and categorised in Holded.

· Identify inconsistencies, missing documentation or incorrect entries and escalate them to the Financial Accountant for review.

· Help maintain consistent internal procedures for the correct use of Holded across the finance function.

4. Billing, Suppliers and Payments

· Register and review supplier invoices, checking key information such as company details, amounts, VAT and payment terms.

· Prepare payment information and supporting documentation for review and approval by the Financial Accountant.

· Follow up on pending invoices, missing documents and payment-related queries with internal teams, customers or suppliers when required.

Candidate Profile

We are looking for an organised, detail-oriented and proactive person who is comfortable working with figures, documentation and digital tools. The adecuado candidate is reliable,



methodical and willing to learn, with the ability to manage routine accounting tasks accurately while supporting a growing finance function.

Skills and Requirements

· Degree or FP studies in Accounting, Finance, Business Administration or a related field.

· Previous experience in accounting administration, bookkeeping or a similar support role will be valued.

· Working knowledge of basic accounting principles, invoicing, VAT, supplier/customer accounts and bank reconciliations.

· Practical knowledge of Holded is highly desirable. Candidates should be comfortable learning and managing the platform independently for routine accounting tasks.

· Good command of Microsoft Excel and general office software.

· Strong attention to detail and ability to maintain accurate, well-organised records.

· Ability to prioritise tasks, meet deadlines and communicate clearly with colleagues and external parties.

· Fluency in Spanish and a good working level of English. Higher English proficiency will be valued.

· Previous experience in the nautical, marine or project-based services industry will be valued.

What We Offer

· Competitive salary package based on experience and profile.

· Opportunity to develop practical accounting experience within a growing international company with a dynamic team.

· Direct support and learning alongside the Financial Accountant

· Medical insurance

How to Apply

If you are interested in joining our team and meet the requirements, please send your CV and an optional cover letter to:

[email protected]

Job Types: Full-time, Contract, Permanent

Work Location: In person

📌 Administrative Assistant (Palma)
🏢 CeraShield SLU
📍 Palma