We are seeking a highly organized and proactive

Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure that internal processes run smoothly. The idóneo candidate is detail-oriented, resourceful, and capable of managing multiple priorities while coordinating information, schedules, documents, and tasks across different teams.

Responsibilities

- Coordinate daily administrative activities and support business operations.

- Manage calendars, meetings, appointments, and schedules.

- Coordinate communication and information between internal teams and external contacts.

- Organize and maintain digital files, documents, records, and databases.

- Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.

- Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.

- Assist with onboarding, team coordination, and other internal administrative processes.

- Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.

- Coordinate meetings, calls, events, and other business activities.

- Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.

- Maintain accurate records and ensure information is properly documented and organized.

- Identify process gaps and recommend improvements to increase administrative efficiency.

- Support managers and team members with operational and administrative needs.

- Maintain confidentiality when handling sensitive company and business information.

- Ensure administrative procedures and company policies are consistently followed.

Required Skills





- Excellent verbal and written communication skills.

- Strong organizational and coordination abilities.

- Excellent attention to detail and accuracy.

- Strong time-management and prioritization skills.

- Ability to manage multiple tasks and deadlines simultaneously.

- Strong problem-solving and follow-up skills.

- Proficiency with Google Workspace or Microsoft Office.

- Comfortable using calendars, spreadsheets, project management tools, and digital communication platforms.

- Ability to coordinate effectively with multiple teams and stakeholders.

- Strong documentation and record-keeping skills.

- Ability to work independently, take initiative, and adapt to changing priorities.

- Professional and discreet approach when handling confidential information.

Requirements

- Previous experience in administrative coordination, office administration, operations, executive assistance, or a similar role.

- Experience coordinating schedules, meetings, documents, and administrative processes.

- Strong computer and digital skills.

- Ability to manage multiple priorities in a fast-paced environment.

- Strong communication and interpersonal skills.

- Ability to work independently and collaborate effectively with remote teams.

- Strong organizational skills and ability to meet deadlines.

- Reliable internet connection and a suitable setup for remote work.

- Professional, proactive, organized, and dependable attitude.

- English proficiency is required if the position involves coordinating with English-speaking teams, clients, or stakeholders.

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📌 Administrative Coordinator (Madrid)
🏢 Core Code io
📍 Madrid