We are seeking a highly organized, proactive, and trustworthy

Personal Assistant to provide comprehensive administrative and personal support to an executive or professional. The adecuado candidate is detail-oriented, discreet, resourceful, and capable of managing multiple priorities while ensuring that schedules, communications, appointments, and daily tasks are handled efficiently.

Responsibilities

- Manage calendars, appointments, meetings, and daily schedules.

- Coordinate personal and professional commitments and ensure timely follow-up.

- Monitor and organize emails, messages, calls, and other communications.

- Prepare and organize documents, reports, presentations, and other materials.

- Coordinate meetings, calls, travel arrangements, and itineraries.

- Manage reminders, deadlines, tasks, and follow-ups.

- Conduct online research and gather information as requested.

- Assist with expense tracking, invoices, payments, and administrative records when required.

- Coordinate with internal teams, clients, service providers, and other external contacts.

- Handle routine requests and administrative matters on behalf of the executive or professional.

- Maintain organized digital files, documents, contacts, and records.

- Support personal and professional projects and help ensure tasks are completed on time.

- Anticipate needs, identify potential issues, and take proactive action when appropriate.

- Maintain strict confidentiality when handling personal, professional, or sensitive information.

- Provide reliable day-to-day support and ensure priorities are managed efficiently.

Required Skills





- Excellent verbal and written communication skills.

- Exceptional organizational and time-management skills.

- Strong attention to detail and accuracy.

- Excellent prioritization and multitasking abilities.

- Strong problem-solving and decision-making skills.

- Highly proactive and resourceful approach.

- Strong follow-up and task-management abilities.

- Professional and polished communication style.

- Proficiency with Google Workspace or Microsoft Office.

- Comfortable using calendars, email, spreadsheets, video conferencing, and other digital tools.

- Ability to work independently and anticipate needs with minimal supervision.

- High level of discretion and professionalism.

Requirements

- Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Virtual Assistant, or in a similar support role.

- Experience managing schedules, communications, appointments, and administrative tasks.

- Strong ability to handle confidential and sensitive information.

- Ability to manage multiple priorities in a fast-paced environment.

- Strong communication and interpersonal skills.

- Ability to work independently and support senior professionals effectively.

- Reliable internet connection and a suitable setup for remote work.

- Professional, dependable, proactive, and highly organized attitude.

- English proficiency is required if the position involves communicating with English-speaking clients, executives, or stakeholders.

By applying to this position, we’ll create your

Simera Professional Key (SPK)

— a unique key that helps you connect with employers, stand out, and secure the right match.

📌 Personal Assistant (Madrid)
🏢 Core Code io
📍 Madrid