Our client, a high performing investment firm, is currently looking for an ambitious Bilingual Executive Assistant to support leading partners and a dynamic team.

Responsibilities (among others) will include:

Proactively manage and maintain the agenda of the partners and team by managing rigorous diaries, scheduling meetings, conference calls, vacations and arranging appointments

End to end coordination of international travel (flights, car transfers, visas, passports, apartments, hotels)

Act as key point of contact between team, counterparties and stakeholders

Expense management for partners and wider team

Prepare and consolidate relevant information and documentation for meetings and projects

Coordinate with operations department for invoicing and administrative matters

Support logistics for departmental events (e.g. breakfasts, internal gatherings)

Build strong relationships with internal Executive Assistants and external stakeholders

Occasional support on site visits related to Real Estate investment





Candidates will be Bilingual in English and Spanish and ideally hold a relevant University Degree. A solid grasp of standard Tech (Office, Google Workspace, Zoom, Slack, CRM software, relevant AI tools etc.) is required. It is essential that candidates hold a minimum of 4-5 years’ experience. financial services (all areas), Real Estate or consulting backgrounds are preferred/advantageous.

The adecuado candidate will be highly organised, proactive and be comfortable operating in a fast paced environment with demanding stakeholders. They will be agile, able to manage various responsibilities simultaneously and know how to anticipate, react and prioritise accordingly.

Salary - Dependent on seniority + Performance Bonus + Benefits

Timetable - 9.00 - 18.30 (Fridays until 15.00)

Contract - Permanent

Incorporation - Q2 2026 (Immediate)

Hybrid/On site - Predominately on site, with discussions regarding 1 day per week possible once trial period complete.

Candi

📌 Bilingual Executive Assistant (Madrid)
🏢 Victoria Selection & Search
📍 Madrid