What you’ll be doing
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- Administering the end-to-end timesheet process for workers and contractors across the EU and ROW.

- Processing high volumes of timesheets within strict payroll and invoicing deadlines.

- Monitoring outstanding timesheets and proactively following up with workers, clients, and agencies to ensure timely submission and approval.

- Validating timesheet data to ensure accuracy and resolving discrepancies before payroll processing.

- Maintaining accurate records of timesheet submissions, approvals, and supporting documentation.

- Updating timesheet information across ERP systems, CRM platforms, customer portals, and internal databases.

- Liaising with Payroll, Finance, Sales, and Client Services teams to ensure seamless processing.

- Responding to timesheet-related queries from workers, clients, and internal stakeholders.

- Supporting payroll and invoicing teams by ensuring approved timesheet data is available on time.

- Producing reports on outstanding, overdue, and completed timesheets.

- Identifying process improvements to enhance efficiency, accuracy, and compliance.

- Ensuring all activities are completed in accordance with internal procedures and service level agreements (SLAs).

- Identifying and suggesting process improvements to enhance timesheets efficiency.

We’d like to hear from someone that

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- Has previous experience in timesheet administration, payroll administration, or a similar operational role.

- Is experienced in processing high volumes of administrative tasks accurately.

- Has excellent attention to detail and strong data entry skills.

- Communicates effectively with internal and external stakeholders.

- Is highly organized, with excellent time management and prioritization skills.

- Works well under pressure and consistently meets deadlines.

- Has experience using ERP systems, CRM platforms, and Microsoft Office applications.

- Is confident managing multiple priorities in a fast-paced environment.

- Demonstrates strong problem-solving skills and a proactive approach to resolving discrepancies.

- Is self-motivated, accountable, and able to work independently.

- Learns quickly and adapts to new systems and processes.

- Demonstrates excellent attendance and punctuality.

- Has strong problem-solving skills and a proactive approach to resolving discrepancies. xqbhyrx

- (Bonus) Has experience supporting international payroll or workforce management operations.

Salary is €26,000. However, after successful completion of probation, this will increase to €28,000

Brand: Workwell Integral

Territory: EMEA

Location : Barcelona, Spain

Salary : €26,000 – €26,000

Workplace : Hybrid

Experience :MidHours : Mon – Fri 9:00 – 17:30

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📌 Timesheet Administrator (Barcelona)
🏢 Workwell For Recruiters
📍 Barcelona