The mission of this role is to give direct assistance to the Life Sciences Department Director as Personal Assistant and to help the Director coordinate department-wide actions.

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The selected candidate will work within the Life Sciences Department and collaborate with the Life Sciences Coordination Unit, which provides support to the scientific teams in the department in technical management, legal, data management, financial and administrative matters, buildign a bridge between researchers and the central administration to ensure an optimal work environment. They will also work in coordination with some central administration units, such as Purchasing, Finance and Travels.

The Life Sciences Department ( ) is composed of 6 research groups 5 technical units and one laboratory, covering the main areas of Computational Biology and bioinformatics, including genome analysis and annotation structural bioinformatics, network biology and text mining. The Department hosts the coordination and technical nodes of the Spanish National Bioinformatics Institute (INB-ISCIII) node of ELIXIR. Overall, the department has as common goal the technical, computational and scientific challenges in the field of Personalized Medicine.

Key Duties

- Manage the Director's agenda and public profile.
- Organize meetings with internal and external stakeholders, request and prepare documentation, ensuring any briefing materials for the Director are received in a timely manner.
- Management and coordination of the assigned Director’s travels. Subsequent preparation of the liquidations of payments with the Finance Department
- Travel management of researchers directly invited/hosted by the Director.
- Organisation of invited seminars (invitations,



coordination with Driector's agenda and logistics).
- Translation and proofreading of official documentation.
- Support in other Department's actions.

RequirementsEducation
- University degree level or equivalent professional experience

Essential Knowledge and Professional Experience
- Knowledge of IT tools: Office Suite, SAP
- Experience in travel management (reseravtions, communicaiton with travel agencies, etc.)
- Minimum 3 years in an executive assistant position

Additional Knowledge and Professional Experience
- Knowledge of academic environment, or previous experience in research institutions

Competences
- Candidates must be proactive, self-motivated individuals who can understand the Directors priorities in terms of agenda committments
- Excellent written and verbal communication skills in English and Spanish
- Ability to take initiative, prioritize tasks and work under set deadlines
- Capacity to interact and build strong relations with internal and external stakeholders
- Ability xqbhyrx to work both independently and within a team
- High level of responsibility and discretion
- Ability to organize and coordinate tasks

Conditions
- The position will be located at BSC within the Life Sciences Department
- We offer a full-time contract (35h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, versátil working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures
- Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration
- Holidays: 22 days of holidays + 6 personal days + 24th and 31st of December per our collective agreement
- Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona

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📌 Life Sciences Director Assistant (Barcelona)
🏢 Barcelona Supercomputing Center
📍 Barcelona