Our client, a specialist International Law Firm, is looking for a switched-on, Trilingual Team Assistant to provide support to their local team.
Responsibilities include (but are not limited to):
- Agenda management for team, anticipating needs and adjusting priorities as necessary
- Inbox management: gatekeeping and ensuring priority emails flagged and dealt with promptly
- Travel: Coordinating logistics and booking international and domestic flights, hotels, etc.
- Overseeing timelines, checklists, and projects to ensure timely and orderly completion
- Managing a CRM system and ensure records and project recorded correctly
- Drafting and preparing relevant documentation, budgets, presentations and proposals and documentation to send through to clients
- Coordinating with other European offices
- Contacting service providers, ordering office materials and maintaining relationships with suppliers
- Acting as first point of contact for any administration/maintenance issue in the office
- Preparing, sending and following up on client invoices
- Managing team expenses




- Ad hoc administrative tasks as necessary

Candidates must be fluent in Catalan, English and Spanish, adept with Microsoft Office Suite with (previous experience with VC software, Slack is a plus), hold a solid University degree and have at least 3 years previous experience assisting a busy team in professional services (legal viewed favourably but not essential).
The idóneo candidate must be willing to learn, a team player, able to play close attention to detail and able to deliver to deadlines.
Salary – Circa €24,000 + Complete benefit package
Timetable – 09.00 -18.00h
Contract – Permanent
Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.
VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.
Thi

📌 Trilingual Team Assistant (Barcelona)
🏢 Victoria Selection & Search
📍 Barcelona