As Executive Assistant to the CEO, you will provide high-level strategic and operational support to ensure the smooth running of the Executive Office.

This is a 6 to 8-month fixed-term assignment, covering a temporary replacement.

Far beyond traditional executive support, this highly visible role combines complex executive assistance, governance coordination, executive communications and cross-functional stakeholder management. You will become a trusted partner to the CEO, ensuring priorities are well managed, governance processes run seamlessly and executive-level communications are prepared to the highest standard.

Key Responsibilities

Executive & Governance Support

- Coordinate and prepare key governance meetings, including the Board of Directors, Executive Committee and subsidiary Boards.
- Prepare agendas, briefing packs and high-quality supporting documentation.
- Draft executive briefing notes and speaking points, ensuring consistency of messaging across meetings.
- Support the organisation of governance committees and shareholder-related meetings, such as Risk Steering Committees, General Distribution Oversight Committees and Annual Business Reviews.

Executive Coordination & Business Support

- Coordinate monthly Executive Business Reviews, including agendas, documentation and follow-up actions.
- Monitor action points and ensure timely follow-up across multiple departments.
- Act as a central point of coordination between the CEO, Executive Committee members and senior stakeholders.
- Support the CEO in managing priorities and ensuring strategic initiatives progress efficiently.

Executive Communications

- Prepare executive briefing documents for client meetings, external engagements and strategic discussions.
- Draft, review and adapt presentations, speeches,



executive summaries and key messages.
- Support the preparation of communication materials in collaboration with internal Communications teams, including Q&A; documents, one-pagers and executive messaging.
- Contribute to internal communication events such as Town Halls, leadership meetings and management seminars.

Meetings & Executive Events

- Support the CEO in the preparation of external engagements, client meetings and industry events.
- Coordinate executive event logistics, participant briefings and supporting documentation.
- Assist with internal leadership events, onboarding sessions, management meetings and corporate visits.

Strategic Executive Support

- Prepare executive summaries, briefing notes and concise management documents on strategic topics.
- Translate complex business information into clear, executive-level documentation.
- Deliver high-quality presentations and decision-support materials for senior leadership.

Executive Office Management

- Manage a highly dynamic and complex executive calendar, ensuring effective prioritisation.
- Coordinate incoming requests and communications, ensuring timely follow-up.
- Support the CEO's professional visibility, including coordination of LinkedIn content and external communications where appropriate.
- Ensure the Executive Office operates smoothly through proactive planning, anticipation and exceptional organisational support.





Experience

- At least 6-10 years of experience as an Executive Assistant supporting C-level executives within an international or corporate environment.
- Previous exposure to Executive Committees, Boards of Directors or governance structures is highly valued.
- Experience within financial services, banking or asset management is considered a strong asset.

Skills

You combine outstanding organisational skills with the confidence to operate at executive level.

You are:

- Highly organised with exceptional planning and prioritisation skills.
- Comfortable managing multiple priorities in a fast-paced environment.
- Proactive, autonomous and always thinking several steps ahead.
- Extremely detail-oriented with excellent follow-up skills.
- Discreet, trustworthy and highly professional.
- Diplomatic with strong interpersonal and stakeholder management skills.
- Resilient, adaptable and able to remain calm under pressure.
- A natural problem solver who enjoys creating structure and supporting senior decision-makers.

Languages

- Fluent in Dutch or French.
- Fluent in English.

Offer

- Full-time position within a leading international organisation.
- A hybrid working model with 3 days in the office and 2 days working from home.
- A competitive salary, aligned with your experience and expertise.
- A comprehensive package of extra-legal benefits.
- Flexible collaboration options: permanent employment (CDI), freelance or consultancy.
- A dynamic and international environment where you'll work closely with senior leadership and play a key role in supporting strategic decision-making.
- A collaborative culture that values professionalism, trust, autonomy and continuous development.

📌 Executive asssitant to the ceo - 6 months (España)
🏢 Arcadius
📍 España