The Hotel Factory is seeking a detail-oriented Hotel Project Support Coordinator to assist with the organisation and follow-up of hospitality projects.

This role is designed for someone who enjoys structured coordination work, keeping information in order and making sure project activities progress smoothly from one stage to the next.

Working closely with project leads and external contacts, you will provide practical support across a range of hotel-related assignments.

Main areas of responsibility

- Maintain project trackers, schedules and supporting documentation.
- Coordinate routine follow-ups with internal teams and external contacts.
- Prepare status updates, spreadsheets and project summaries.
- Keep client and project information accurate across shared systems.
- Assist with arranging meetings, timelines and project-related communications.
- Monitor outstanding actions and follow up where necessary.
- Organise digital files and ensure key documents are easy to access.
- Support the preparation of materials for client discussions and internal meetings.
- Identify missing information or potential delays and bring them to the attention of the project team.
- Provide general administrative support throughout the project lifecycle.





What we would like to see Previous experience in project support, hospitality, administration, coordination or a similar environment would be useful.

You should be comfortable working with online systems, spreadsheets and standard office applications. Strong organisation, attention to detail and the ability to keep track of several activities at once are important for this position.

Good English communication skills are required. Spanish language ability is an advantage.

Work arrangement

This is a full-time hybrid position based in Madrid, combining remote work with occasional attendance at the company's office when required.

What is included

- Permanent full-time employment.
- EUR 2,250–2,550 per month.
- Hybrid working arrangement.
- Flexible working hours.
- Company computer provided for work.
- Training and professional development opportunities.
- Support for continued career development.

Sueldo: 2.250,00€-2.550,00€ al mes

Incentivos

- Ayuda al desarrollo profesional
- Flexibilidad horaria
- Ordenador de empresa
- Programa de formación
- Teletrabajo opcional

Ubicación del trabajo: Teletrabajo híbrido en 28006 Madrid, Madrid provincia

📌 Hotel Project Support Coordinator (Madrid)
🏢 The Hotel Factory
📍 Madrid