Office Assistant/ReceptionistLocation: MadridSalary: CompetitiveWork Type: Office BasedAbout GLASGLAS is an international provider of institutional debt administration services, serving lenders, borrowers, issuers, and advisers offering a global platform across Loan Agency and related services, Capital Markets and Restructuring.GLAS' vision is to be recognised as the best-in-class independent, non-creditor, conflict-free provider of institutional debt administration services, enabling global clients and counterparties to achieve successful outcomes on their transactions.The business currently comprises c.550 employees who deliver a solution-based, innovative service, ensuring GLAS is the preferred general partner of choice. GLAS has a blue-chip customer base developed over many years; select clients include Apollo, Blackstone, CVC, Deutsche Bank and Goldman Sachs. GLAS has been recognised as the premier independent provider of loan agency and bond trustee services with a portfolio of over $850 billion assets across its global platform. The company is headquartered in London with offices in Paris, Frankfurt, Madrid, New York, New Jersey, Sydney, Melbourne, Brisbane, Singapore, Dubai, Hong Kong, Milan and Rome.The role of Office Assistant/ReceptionistThe purpose of this Office Assistant / Receptionist role is to ensure the smooth running of the office on a day-to-day basis and to provide ongoing support to management. This role calls for superior communication skills to effectively maintain relationships with internal and external stakeholders.



A high level of confidentiality and discretion is required in this position.ResponsibilitiesGreeting visitors and clients when they arrive with a positive and helpful attitudeTaking and accurately relaying telephone messages for the teamAnswering phone calls in a helpful mannerProvide daily ongoing support to the Head of Location and other members of the teamHelping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logsSorting and distributing mailMaintains stocks of supplies as neededProvide daily ongoing support to the Head of Location and other members of the teamProject administration which ensures achievement of business event planningMaintain location related processes and procedures participating with the global initiatives to ensure consistency across regionsUndertake regular reviews of operational processes, practices and procedures to support the evolving requirements of GLAS officesSupport business continuity planning, assisting with the maintenance of plans and coordinating testingAccounts receivable/payable and business expense claim submissionAssist with Onboarding of staff,



working in partnership with IT & HR to provide the very bestonboarding experienceAct as liaison with building management on any office related issuesAssist in the arrangement of business travel for members of the office and international visitorsKey SkillsExcellent written and verbal communication skills in both Spanish and English (B2/C1 level minimum)Professional discretionAbility to prioritise work and effectively manage workload whilst balancing competing commitmentsHighly organised and adaptableProactive thinker and plannerExcellent IT skills with strong experience in Word, Excel, Outlook, PowerPoint and other Microsoft and IT programmesStrong telephone communication skillsExcellent time management skills and the ability to effectively work to tight deadlinesAdaptable and inquisitive with a "can do" attitudeAbility to work autonomously and take initiativeExcellent attention to detailStrong work ethic and ability to multi-taskAbility to work collaboratively in a team environmentHigh personal standards of work and dedicated to consistently providing high levels of service and quality work productAbility to identify urgent matters/issues and elevate/resolve accordinglyBenefitsBase salary + bonus28 days annual leave + bank holidaysLong service awardPrivate Medical InsuranceFlexible retributionIt’s our people who make GLAS successful and we strive to recruit and retain the best people and operate in an environment underpinned by inclusivity, diversity, and opportunity. We recognise that a more inclusive workplace allows ideas and a variety of points of view to trigger discussions or deliver innovative results.Besides, we want people at GLAS to be successful - we are committed in your career development. We truly believe in and live by our values of stepping in, stepping up and standing out.In addition to our commitment to a diverse workforce we are also happy to talk flexible working.
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📌 Office Assistant/Receptionist (Madrid)
🏢 Glas
📍 Madrid