Hotel Asset Advisors is a Barcelona-based hospitality investment and asset advisory business. We are looking for a Personal & Executive Assistant to work one-to-one with the Managing Director.

This is a genuine right-hand role, not a back-office one. You will run the diary, the inbox, the travel and the paperwork — and you will also help keep the private side of life organised, so that professional time is protected. The two halves are not separable, and the person who does this well will care about both.

The business operates across Spain, Germany, Portugal and Switzerland, so you will be dealing with counterparties in several countries every week. Most work is conducted in Spanish and English; German is a real advantage and is reflected in the salary.

WHAT YOU WILL DO

Business support (approximately 70%)
- Own the calendar — schedule and protect meetings and calls with internal and external contacts, and keep the week workable rather than merely full
- Manage and triage the inbox; draft, send and follow up on correspondence in Spanish and English




- Book travel and accommodation end to end, including itineraries, transfers, and changes at short notice across four countries
- Process expenses and liaise with the external gestoría and accountant
- Maintain a clean, logical document filing system in SharePoint and OneDrive, so that contracts, invoices and deal files can always be found
- Proofread and format memos, reports and presentations to an institutional standard of accuracy and presentation

Personal and household coordination (approximately 30%)
- Schedule personal and family appointments
- Handle occasional personal errands and purchases
- Keep a clear and regular line of communication with the Managing Director's spouse on shared tasks

Priorities are set by the Managing Director. Where business and personal tasks compete for your time, he decides.

WHAT WE ARE LOOKING FOR

Essential
- Two or more years as a Personal Assistant, Executive Assistant, or in

📌 Personal & Executive Assistant to Managing Director (Barcelona)
🏢 Hotel Asset Advisors
📍 Barcelona