Role Description
The Office Manager & Business Support role is a full-time, on-site position based in Madrid. This hybrid position is responsible for overseeing daily office operations—managing supplies, coordinating equipment maintenance, and ensuring an efficient work environment—while providing direct operational support to the business. You will handle core administrative tasks such as scheduling, document preparation, client invoicing, and commercial support. Serving as the primary point of contact for visitors and clients, you will deliver exceptional customer service and facilitate communication across teams. Additionally, you will collaborate closely with leadership to optimize daily tasks, actively utilizing modern AI tools to streamline workflows, draft communications, and improve internal processes.

Qualifications

Bilingual Proficiency: Fluent in both English and Spanish (written and verbal) to ensure seamless communication with local teams and international clients.
AI & Tech Savvy: Hands-on experience using basic AI tools (e.g., ChatGPT, Claude)



to enhance productivity and streamline administrative tasks, alongside proficiency in office software (Microsoft 365 or Google Workspace).
Administrative & Business Experience: Proven background in office administration, scheduling, document management, and basic finance/commercial support (such as client invoicing and CRM management).
Customer Service & Communication: Strong interpersonal skills with a focus on professionalism, responsiveness, and problem-solving when interacting with diverse stakeholders.
Office Operations: Practical experience managing office equipment (printers, conferencing tools), coordinating vendors, and troubleshooting basic facility issues.
Organizational Skills: Exceptional attention to detail, with the ability to prioritize multiple tasks efficiently in a fast-paced environment.
Experience & Education: Previous experience in an office management, administrative, or business support

📌 Office Manager (Madrid)
🏢 Valuat
📍 Madrid