Swans builds technology, automation and operational systems for large US personal-injury law firms.
We are a team of around a dozen people today, profitable, investor-backed, and planning to grow significantly over the next 18 months.
We are looking for an Executive Assistant to help us build that team and increasingly take ownership of the internal coordination and operational work that supports Swans as we grow.
This is a good role for someone who enjoys working across different types of problems, likes taking ownership, and wants to learn how a growing company operates from close range.

What you'll actually do
We are looking for an operational partner, a high-ownership "orchestrator" who gets energized by creating order from chaos.
Initially, you will master the fundamentals by supporting core administrative functions. As you prove your ability to execute, you will progressively take ownership of more complex, ad-hoc projects across all company functions, from marketing and recruitment to finance and legal, moving them from idea to completion with minimal guidance.



You will be the central operator who frees up the founders' time, allowing you to grow into the strategic partner we need as we scale.

About Swans
Our Company: We are a fast-moving consulting & implementation agency that improves the way US law firms use technology to deliver better services to their clients.
Our Team: We are a team of around a dozen people today, and planning to grow significantly over the next 18 months.
Our Culture: We are energetic, no-BS, intense, results-oriented, and driven to change our industry forever.

Day in the life
Hands-on operational and administrative work daily. The split will initially be 75% administrative/executive support and 25% strategic project management, with the goal of reversing that split as you master the role and the company grows.
Because we are expanding the team, hiring runs through this role. We have already built much of our hiring process, so thi

📌 Executive Assistant (Madrid)
🏢 Swans
📍 Madrid