We are seeking a highly organized, reliable, and proactive Office Assistant to provide administrative support and help ensure that daily office and business activities run smoothly. The idóneo candidate is detail-oriented, professional, and comfortable managing documents, schedules, communications, data, and routine administrative tasks while supporting team members and maintaining an organized work environment.

Responsibilities

- Provide general administrative support to managers and team members.
- Organize and maintain digital and physical files, documents, records, and databases.
- Manage routine emails, messages, calls, and administrative requests.
- Assist with scheduling meetings, appointments, and team activities.
- Prepare, format, and update reports, documents, spreadsheets, and presentations.
- Perform data entry and verify information for accuracy and completeness.
- Coordinate information and requests between internal teams and external contacts.
- Monitor deadlines, tasks, and follow-ups to ensure timely completion.
- Assist with invoices, expenses, orders, and other administrative records when required.
- Support office supplies, equipment, and other routine office-related needs.
- Assist with organizing meetings, events, and internal activities.
- Maintain accurate and up-to-date administrative records.
- Support onboarding and other internal administrative processes when required.
- Identify administrative issues and assist with practical solutions.
- Maintain confidentiality when handling sensitive company and business information.

Required Skills

- Excellent verbal and written communication skills.




- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Strong ability to prioritize and manage multiple tasks.
- Strong problem-solving and follow-up abilities.
- Proficiency with Google Workspace or Microsoft Office.
- Comfortable using email, calendars, spreadsheets, databases, and digital communication tools.
- Strong data entry and documentation skills.
- Ability to communicate professionally with internal teams and external contacts.
- Ability to work independently and take initiative.
- Strong adaptability and ability to learn new tools and processes quickly.
- Professional, reliable, and organized approach.

Requirements

- Previous experience in office administration, administrative support, office assistance, coordination, or a similar role.
- Experience managing documents, schedules, emails, data, and routine administrative tasks.
- Strong computer and digital skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong communication and interpersonal skills.
- Ability to work independently and collaborate effectively with remote or office-based teams.
- Reliable internet connection and a suitable setup for remote work when applicable.
- Professional, dependable, proactive, and detail-oriented attitude.
- English proficiency is required if the position involves communicating with English-speaking teams, clients, or stakeholders.

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📌 Office Assistant (Madrid)
🏢 Core Code io
📍 Madrid