School Head of Admissions , the Admissions Coordinator takes direct ownership of prospective families throughout the entire admissions funnel — from initial enquiry through to enrolment — ensuring a professional, warm and consultative experience at every stage. The role works alongside the School Head of Admissions as part of the school admissions team, sharing the day-to-day management of the admissions pipeline and admissions activities. While the School Head of Admissions retains overall leadership and accountability for the admissions function, the Admissions Coordinator is expected to operate with a high degree of autonomy and ownership. during periods of absence or holiday of the School Head of Admissions, will provide continuity for the admissions function, including taking responsibility for the required admissions reporting and pipeline updates .

Working as part of the wider school administrative and leadership community, the postholder will ensure that every interaction reflects the school's values and high standards of professionalism, contributing to a positive public perception and the continued growth of the school. Take direct ownership of leads and opportunities within the school's admissions pipeline, proactively progressing families through each stage of the admissions funnel. Build trusted relationships with prospective families, understanding their needs and presenting the school and its educational proposition in a compelling and personalised way.

Manage interviews, school tours, meetings and other interactions with prospective families, ensuring timely and effective follow-up. Coordinate applications, entrance tests, evaluations,



documentation and other admissions requirements. Work collaboratively with the School Head of Admissions to maximise conversion opportunities and support the achievement of the school's enrolment targets.

CRM, Data & Reporting Use the school's CRM as the primary tool for managing the admissions pipeline, ensuring that all enquiries, interactions, activities and outcomes are accurately recorded and kept up to date. Maintain high standards of CRM data quality, accuracy and completeness. Support the School Head of Admissions in the preparation of regular for the School Leadership Team and Central Office.

Contribute to the analysis of conversion rates, enquiry sources, pipeline performance and other admissions data to identify trends and opportunities for improvement. Provide continuity of admissions reporting during periods of absence or holiday of the School Head of Admissions, preparing and sharing the required reports and pipeline updates as appropriate. Deliver an outstanding experience to prospective families at every stage of their admissions journey.

Act as a knowledgeable point of contact for prospective families, providing clear and accurate information about the school, admissions requirements and next steps.



Ensure a smooth handover and welcoming experience for families as they move from prospective to enrolled members of the school community. Represent the school professionally during tours, open days, events and other family-facing activities.

Work as a close partner to the School Head of Admissions, sharing responsibility for the effective day-to-day management of admissions activity and the prospective-family pipeline. Collaborate with Marketing and other school teams to support campaigns and initiatives aimed at generating enquiries and increasing enrolment. Participate actively in open days, recruitment events, school visits and other admissions and marketing activities.

Support wider school initiatives and events where these contribute to recruitment, conversion or the experience of prospective families.

EDUCATION AND SKILLS English and Spanish .

Experience using CRM systems or databases for lead and pipeline management. Comfortable working with data, KPIs and regular reporting. Previous admissions, sales or customer-facing experience within an international school, education or service environment.

Competence in data analysis and reporting tools such as Excel or Google Sheets. ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years' employment history.

📌 School Admissions Coordinator (Valencia)
🏢 International Schools Partnership
📍 Valencia