The role is responsible for managing invoice verification, payment processing, and ledger updates to ensure accuracy, compliance, and timely completion within defined timelines.

Key Responsibilities

- Perform an initial review of invoices to ensure suppliers have provided the correct Purchase Order (PO) information and record them in the ledger within 24 hours of receipt .
- Conduct a secondary review by matching invoice details against the PO to verify accuracy. Initiate the rejection process for any discrepancies identified.
- Complete invoice filing within 24 hours of ledger registration .
- During final payment review, verify acceptance forms for filed payment documents.
- Submit payment requests if acceptance forms are available.
- Follow up with requestors if acceptance is pending and update the ledger accordingly.
- Ensure payment requests are submitted within 24 hours of invoice filing .
- For unapproved documents, send reminders at 2, 5, and 7-day intervals .
- Support resolution of system-related issues, including fixed asset entries,



and ensure payment documents are properly closed.
- Perform reconciliation for prepayments at the appropriate stage.
- Provide support for early tax calculations by coordinating with the tax department when required.
- Maintain high accuracy standards, validated through quality inspections.

Qualifications & Requirements

- Bachelor’s Degree or higher.
- Proficiency in Portuguese (reading, writing, and speaking)
- English proficiency at CEFR B1–B2 level or above (strong reading and writing skills with effective basic verbal communication).
- Minimum 2 years of experience in procurement payments, procurement operations, or financial payment processing.
- Strong sense of responsibility, self-motivated, and able to work under pressure.
- Excellent communication skills with a commitment to professional growth and organizational stability.
- Experience with OA systems and SAP is preferred.

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📌 Procurement Specialist - Portuguese (Based in Kuala Lumpur) (Madrid)
🏢 TP
📍 Madrid