English . The interview process will be conducted in English. We are looking for a candidate who can speak/read/write in English and Spanish. The working hours for this role are Monday - Thursday: 9:30 AM - 6:30 PM Friday: 9:30 AM - 5:00 PM We are Worthy & Circa Jewels. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. The Administrative Assistant will assist the administrative staff with clerical and reception duties. What You'll Do Create/manage client appointments for both database and office calendar Report daily activity reports and check register and other reports as assigned Clerical purchasing duties which include but are not limited to: recording data in proprietary company software and excel spreadsheets, scanning documents, invoice collection and preparation Accurately prepare items for shipment which includes but is not limited to: labeling, recording images for digital library, stocking into the system, invoicing,
and processing inbound and outbound shipments Administrative accounting responsibilities which includes but is not limited to: updating and sending check register/bank balance, filing invoices, setting up payment calendar, tax filing, preparing/sending monthly accounting reports Order office supplies, restock as necessary, open/close office and elevators Assist with Marketing duties Assist with reception duties which includes but is not limited to greeting clients, preparing police reports digitally and by hand, and recording client ID and jewelry images Respond to client emails and phone calls Create new client vendors, documentation on a daily basis in compliance with directives Accompany Buyers at buying events out of town which requires light travel that the company will pay for. xkdbapo Who You Are A strong, and kind communicator with professional direct verbal & written skills Ability to work cross functionally with different teams and company stakeholders Highly organized with the ability adapt