General Purpose

The Onboarding Specialist is responsible for supporting the onboarding process from offer acceptance through employee start-date readiness. This role ensures new hires complete required documentation, coordinates background checks and I-9 requirements, supports onboarding activities, and serves as a primary point of contact for candidates, facility HR teams, and internal stakeholders.

The Onboarding Specialist works closely with Talent Acquisition, HR Operations, Payroll, Compliance, and IT to provide a positive, compliant, and efficient onboarding experience while ensuring new employees are prepared for a successful first day.

Key Responsibilities

Onboarding Administration & Support

Coordinate and support onboarding activities for new hires, transfers, acquisitions, and contingent workers.
Facilitate completion of required onboarding documentation and employment records.
Monitor onboarding progress and proactively follow up on outstanding requirements.
Support employee readiness by coordinating onboarding requirements, documentation,



and system setup activities.
Respond to onboarding inquiries from candidates, facility and regional hiring teams, managers, and internal stakeholders.
Provide recruitment process support by assisting with job requisition creation, updating job postings, and coordinating selected candidates through the pre-employment process, including initiating offer letters, background checks and I-9 employment verification requests, and completing required actions to move candidates to the Ready for Hire stage, as needed.

Background Checks, I-9 & Compliance

Process and monitor background checks, license requirements, and pre-employment screening requirements.
Support I-9 compliance activities and employment eligibility verification processes.
Track onboarding compliance requirements and escalate issues that may impact start dates.
Maintain accurate onboarding records and documentation in accordance with company policies and re

📌 HR Onboarding Specialist (Pacs del Penedès)
🏢 Pikes Peak Post Acute
📍 Pacs del Penedès