Description

The successful applicant will be engaged as a locally engaged staff member by the Australian Embassy, Madrid.

Please be advised that the Australian Embassy, Madrid does not provide relocation assistance and any costs associated with taking up the position would be the responsibility of the successful candidate.

About the Department of Foreign Affairs and Trade (DFAT)

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas. The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of general, regional and bilateral interests.

About the Position

The Driver and Administrative Assistant is a mixed duties position, that undertakes driving duties and provides administrative support to the Embassy. The position reports to the Corporate Services Manager and works closely with the Ambassador, supporting the Ambassador and other officials by providing timely, safe, and efficient transportation to official functions and meetings. The position also supports the management of the Embassy’s property portfolio and is responsible for a variety of corporate administrative tasks.

Depending on your position, you may be required to undergo additional security and background checks and undertake specific Child Protection e-learning.

The position is full time but multiple part time job share arrangements will be considered.

The key responsibilities of the position include, but are not limited to:

Driver duties, including:

- Drive the Ambassador, and other officials, as required.
- Coordinate and provide advice on transport arrangements for meetings, events, and visits, including in the preparation of transport plans.
- Maintain the vehicle and arrange regular servicing, maintenance, repairs, and cleaning, and maintain accurate vehicle records.
- Make deliveries, as required.




- Liaise with approved external driving service providers to arrange additional transport support when required.

Administrative duties, including:

- Provide administrative support for the Embassy’s property portfolio and HOM Residence, including arranging routine repairs and maintenance, through liaison with post management, the HOM Housekeeper, and local tradespeople.
- Prepare and process routine financial and administrative documentation, including VAT refund and customs paperwork, in accordance with established procedures.
- Maintain inventory records, obtain quotations and purchase routine supplies and equipment in accordance with approved processes, and assist with basic property maintenance tasks.
- Assist with functions and events at the Official Residence, as required.
- Assist with diplomatic mail functions at the embassy, as required.

Qualifications/Experience

- Ability to contribute effectively as a member of a small team, including proven initiative, cooperation, flexibility, and reliability.
- Written, oral and interpersonal communication skills in English and Spanish, and an ability to appropriately interact with staff and VIPs.
- Working knowledge of Microsoft Office products.
- Current driver's licence with a safe driving record and demonstrated experience driving in Spain including good knowledge of Madrid and surrounding areas.
- Professional manner, discretion, tact and sound judgement when interacting with senior officials, visitors and members of the public, including awareness of professional driver etiquette.
- Sound knowledge of and ability to practice defensive and safe driving skills.
- An ability to perform routine vehicle cleaning and maintenance functions.
- Basic property maintenance and administrative support skills.
- Willingness and availability to work out of hours and undertake regular travel throughout Spain.

Selection Criteria*





As part of your application please ensure you provide a response to each of the listed selection criteria. In your response, you must include relevant high-level examples from your experience that support your claims against the role.

The word limit is strictly 250 words per response to each selection criteria. The panel may not assess incomplete applications or responses which exceed the word limit.

The Human Resources Section based in the Australian High Commission, London is responsible for managing all recruitment processes across the European region. To apply, please use the 'Apply' button below. Please direct any other queries to [email protected].

We are committed to providing an inclusive and diverse workplace where all employees are valued. We appreciate the experiences, skills and perspectives of all individuals. We actively encourage applications from people from diverse backgrounds who share our values.

About The Commonwealth Government of Australia

The Commonwealth Government of Australia employs staff overseas to perform work for the Department of Foreign Affairs and Trade (DFAT) and other Australian Government Agencies at overseas posts (including embassies, high commissions or consulates).

Locally Engaged Staff (LES) support and complement the professional capacities of Australian Public Service (APS) employees by providing essential in-country knowledge, skills, networks and continuity at overseas posts in over 100 locations. LES form an important part of our global workforce and make a significant contribution towards the Australian Government’s objective of advancing Australia’s national interests.

The Human Resources Section based in the Australian High Commission London is responsible for managing all local job vacancies across the European region. This includes other categories of employment, including Head of Mission Domestic Staff positions usually appointed to work directly to the Ambassador or High Commissioner and assistance with Internship Programmes.

Personal data provided during the recruitment process will be handled in accordance with our Privacy Notice and relevant data protection laws.

📌 Driver and Administrative Assistant –– DFAT – Madrid (España)
🏢 The Commonwealth Government of Australia
📍 España