Organisation/Company Fundacio de Recerca Clinic Barcelona-Institut d'Investigacions Biomediques August Pi i Sunyer Department All departments Research Field Other Researcher Profile Other Profession Positions Undergraduate Positions Application Deadline 8 Sep 2026 - 23:59 (Europe/Madrid) Country Spain Type of Contract Permanent Job Status Full-time Is the job funded through the EU Research Framework Programme? Not funded by a EU programme Is the Job related to staff position within a Research Infrastructure? No
Offer Description
The new member of the Academic Coordination Office will:
Carry out administrative tasks for the department: meeting organization, financial management, activity planning, data collection, document archiving, among others.
Support the predoctoral and postdoctoral research talent programs, mostly international, aimed at attracting outstanding worldwide researchers: dissemination and organization of calls as well as candidates’ support.
Organization of events for predoctoral and postdoctoral researchers such as PhD Welcome Days, PhD Day and Postdoc Welcome Sessions.
Organization and monitoring of other activities from the office. For example, those related to the Stepping-stone training program or Research culture seminars.
Preparation of reports, resources or communications from the ongoing initiatives.
Required qualifications
Administrative training, with a minimum of Intermediate Vocational Training (e.g., FP, CFGM, or an equivalent qualification).
Additional training related to the tasks to be performed will be valued.
Experience and knowledge
At least 1 year of experience in various administrative functions.
Good written and oral communication skills.
Good planning and organizational skills.
Having worked/studied/lived in an international and/or multicultural environment.
Experience in administrative tasks related to human resources, such as recruitment calls.




Proven ability to independently organize and/or lead meetings.
Experience organizing activities and events.
Experience in customer service or researcher support.
Demonstrable ability to prepare reports.
Participation in the establishment and execution of internal processes.
Knowledge of the research system and/or research career.
Ability to work independently and as part of a team
Ability to handle multiple tasks simultaneously
Catalan and/or Spanish.
English (minimum B2 level or demonstrated by international exposure in an English-speaking country or others).
IDIBAPS offers
Type of contract:Indefinite contract for scientific-technical activities.
Working hours:Full time (37.5 hours / week).
Scientific technic activity:Support to predoctoral and postdoctoral researchers.
Incorporation into IDIBAPS:A research centre of excellence in the city of Barcelona. Excellent research results and competitive project grant awards, both national and international.
Long-life training offered by the institute.
Working mode: Hybrid. Teleworking 2/3 days a week (allowed after a period of onsite training).
Working conditions:Holiday entitlement of 22 days + 6 days for personal affairs, flexible working hours and adaptable remuneration (health insurance, transport, meal vouchers, training).
The chance to form part of a dynamic work environment:We are a team with a wealth of experience that jointly evaluates ideas and strategies and promotes a healthy work-life balance.
Salary commensurate with experience and qualifications
Requirements
Research Field Other Education Level Undergraduate
Languages ENGLISH Level Good
Research Field Other Years of Research Experience 1 - 4
Additional Information
Work Location(s)
Number of offers available 1 Company/Institute Fundació de Recerca Clínic Barcelona-Institut d’Investigacions Biomèdiques August Pi i Sunyer Country Spain State/Province Barcelona City Barcelona Postal Code 08036 Street C/ Rosselló 149-153 Geofield
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📌 Administrative at the Academic Coordination office/2026 (España)
🏢 Fundació De Recerca Clínic Barcelona-Institut D'Investigacions Biomèdiques August Pi I Sunyer
📍 España