We’re Hiring: Executive Assistant, AI and Business Development Coordinator

Are you a fast-moving, results-driven operator who thrives on variety and gets energy from juggling multiple priorities at once? We’re looking for an Executive Assistant, AI and Business Development Coordinator to work directly with our CEO and become a key driver behind our business growth.

This isn’t a traditional support role. Think of it as conducting an orchestra: you won’t need to play every instrument yourself, but you’ll need to know exactly when to bring each part of the team in, so opportunities move smoothly from first contact to closed orders.

What you’ll do:

Support the CEO across business development and sales efforts, owning and managing the full opportunity pipeline.

Use AI and digital tools to accelerate market research, customer prospecting, communication drafting and opportunity analysis.

Reach out to prospects and draft outreach emails and communications. Bring ideas to prospective clients and manage the relationship through to price inquiries.

Manage the full cycle from prospecting and opportunity identification through to handoff, knowing exactly when to bring in the engineering team for technical meetings, specifications, and proposals. Coordinate and direct the team’s involvement at the right moments, without needing technical expertise yourself.

Draw on company resources, historical data, and past use cases to support every stage of the cycle.

Maintain accurate opportunity data in ERP and CRM systems, track quotations and follow-up actions, and ensure information flows smoothly between sales,



engineering and operations.

Handle traditional executive assistant responsibilities, scheduling, communications, coordination, and other day to day support, as needed.

What we’re looking for:

A highly motivated, objectives and results oriented mindset. Comfortable taking detailed direction, while also self-directed enough to take initiative and follow through. Strong ability to manage a multi-step process and coordinate people at the right time, no engineering background required. Comfortable with versátil working hours and a fast paced, task hopping environment.

Assertive and inventive in using AI tools for research, data mining, and outreach. Analytical thinker who’s comfortable working with data and historical records. A creative, proactive problem solver who takes initiative and follows through.

Excellent organizational and communication skills.

Language and technical requirements:

Strong command of Dutch and English required.

French or German language skills are a plus.

Advanced computer skills required. Comfortable working with databases and ERP systems. Strong proficiency in Excel and other Microsoft Office applications.

Compensation:

This role offers a results oriented compensation package, with meaningful earning potential directly tied to the objectives and outcomes you help deliver.

If you’re looking for a role where no two days are the same, and you want to be the one directing how a business turns opportunities into real sales, we’d love to hear from you.

Interested? Send your resume and a short note on why this role excites you to [email protected].

📌 Executive assistant, ai and business development coordinator (España)
🏢 Benvitec Manufacturing
📍 España