Front of House Administration

-Run the office operations in a professional and welcoming manner
-Manage an efficient in-coming and out-going postal facility for the business including couriers, special deliveries and overseas requirements
-Organise meetings and caterings on request
-Manage services on request, such as taxi bookings, flower deliveries, etc.
-Ensuring a smooth flow of information between departments
-Order stationary and relevant supplies for office, including inventory management
-Administrative tasks for functional operations to support organisational effectiveness and efficiency
-Identify opportunities to continuously improve processes and procedures
-Assist with researching new initiatives for the workplace environment
-Support the development of the WPS vision and strategy
-Developing close relationships with colleagues and the local team
-Primary contact for service partners, suppliers and contractors
-Execution of individual tasks, which essentially belong to the main purpose of the job role

Budget & Purchase Orders





-Arrange new vendors and catalogue entries in Oracle
-Create POs and Capex POs in Oracle, approve and monitor the payments
-Functional budget tracking - Oversee the budget and spend for WPS related items and assist management team with preparing & maintaining WPS budgets for each FY

Health & Safety

-Ensuring that health and safety policies are up to date and that the office is a safe place to work
-Collaborate with the H&S; Team for all safety topics and support with updating measures

Office Services

-Support other corporate departments like FM, IT or Projects with general administration tasks like eg. furniture orders/moves, technical support for IT issues and small WPS projects
-First contact for third party service providers and landlord/Spaces Center Manager with the ability to forward requests to the correct internal departments or WPS supervisor for escalation
-Support INT Comms or Wellbeing with the organisation of even

📌 Front Desk Coordinator (Madrid)
🏢 TK MAXX
📍 Madrid