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- Managing full project cycles from initial receipt of brief from Account Management or Sales to sign-off for invoicing—via planning, scheduling, budgeting, problem solving, monitoring quality of deliverables, delivery to clients and post-project review—all while adhering to VSI’s processes and quality standards

- Managing workflows to ensure projects are completed on a timely basis, within agreed budget and to a high quality at all times

- Close financial monitoring and control of projects through budgets, invoicing and change orders, achieving targeted levels of profitability

- Providing operational support to Sales and Account Management at quoting stage where needed

- Proactively maintaining a thorough understanding of VSI’s core businesses to be able to advise clients on our services and pass on cross‑selling opportunities to Sales

- Preparing project reports for the account manager and/or Head of Department as required

- Arranging production meetings or conference calls with clients on complex projects and maintaining strong communication channels

- Using your initiative to deal with client or supplier issues and escalating to line manager where required

- Identifying improvement opportunities for projects, accounts and processes

- Discussing and understanding each client's specific requirements and offering advice if necessary

- Processing supplier and client invoices timely and accurately

- Working with internal tools, making sure all data is entered correctly and life cycle of projects is managed efficiently

- Performing any ad hoc admin

About The Role

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- Managing full project cycles from initial receipt of brief from Account Management or Sales to sign-off for invoicing—via planning, scheduling, budgeting, problem solving, monitoring quality of deliverables, delivery to clients and post-project review—all while adhering to VSI’s processes and quality standards

- Managing workflows to ensure projects are completed on a timely basis, within agreed budget and to a high quality at all times

- Close financial monitoring and control of projects through budgets, invoicing and change orders, achieving targeted levels of profitability

- Providing operational support to Sales and Account Management at quoting stage where needed

- Proactively maintaining a thorough understanding of VSI’s core businesses to be able to advise clients on our services and pass on cross‑selling opportunities to Sales

- Preparing project reports for the account manager and/or Head of Department as required

- Arranging production meetings or conference calls with clients on complex projects and maintaining strong communication channels

- Using your initiative to deal with client or supplier issues and escalating to line manager where required

- Identifying improvement opportunities for projects, accounts and processes

- Discussing and understanding each client's specific requirements and offering advice if necessary

- Processing supplier and client invoices timely and accurately

- Working with internal tools,



making sure all data is entered correctly and life cycle of projects is managed efficiently

- Performing any ad hoc admin

Core Skills

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- Prior experience in a project management capacity in the localisation and/or media industries or similar role

- Understanding of the dubbing workflows.

- Being an excellent team player, particularly when working closely with internal stakeholders to coordinate multi‑media needs across production services, ensuring consistency

- Effective verbal and written communication when working with clients, suppliers and internal team members

- Ability to work to tight deadlines, often under pressure, in a calm manner, always focusing on providing excellent customer service

- High motivation and solution focused with proven problem‑solving and organisational skills

- Ability manage time effectively and prioritise tasks according to business needs

- Flexibility and adaptability to be able to apply last minute changes and find solutions

- Excellent attention to detail and time management

- Good Microsoft Office skills

- Previous experience with OOONA Project management or other similar tools will be an advantage

- Previous experience with subtitling specifications and tools an advantage

Why join VSI?

At VSI, you’ll be part of a passionate, and highly driven team that’s helping entertainment travel the world. This is your chance to work on iconic general content, develop deep client partnerships, and make your mark in a creative, collaborative, and fast‑moving environment. xhfqzwm

We offer the scope to grow your career while being supported by some of the best talent in the localisation industry.

Interested in working at VSI?

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📌 Global Client Operations Project Manager (Barcelona)
🏢 VSI / Voice & Script International
📍 Barcelona