Location: Spain, Greece, Serbia or CroatiaWho we are?Optimapharm is a mid-sized, global Contract Research Organisation (CRO) turning science into hope through agile, patient-focused clinical development. We specialise in Phase I–IV clinical studies, delivering Full-Service and Functional Service Provision (FSP) solutions that help sponsors move faster and execute with confidence. With operations in 40+ countries and 2x the patient reach of the average mid-sized CRO, we enable accelerated regulatory pathways, faster study start‑up, and access to diverse patient populations worldwide. At Optimapharm, you’ll contribute to meaningful clinical research while growing your career in a dynamic, people‑focused, global environment.We're looking for a Vendor ManagerYou’ll lead strategic vendor partnerships that support global clinical trials, driving performance, quality, compliance, and value across our supplier network. This role is ideal for someone who enjoys building relationships, negotiating solutions, and influencing business success through effective vendor management.What do we offer?Working in a successful company that’s growing and developing every dayBeing part of a clinical research team that transforms science into hope for patientsA highly visible role with direct influence on vendor strategy and business operationsThe opportunity to manage and develop strategic partnerships across a integral supplier networkExposure to proposal development, vendor selection activities, and commercial decision-makingThe chance to optimize vendor performance, costs,



and operational efficienciesCollaboration with international cross‑functional teams across clinical research projectsPerformance bonusReferral bonusEmployee engagement programsWell‑being initiativesTraining and development programAdditional location‑specific benefitsWho are we looking for?Qualifications And ExperienceUniversity degree in Life Sciences, Business Administration, Supply Chain, Procurement, or another relevant fieldMinimum 3 years of experience in vendor management, outsourcing, procurement, supplier management, contracting, or a related function within a CRO, pharmaceutical, biotechnology, or healthcare environmentExperience managing external vendors, suppliers, laboratories, technology providers, or specialty service partnersStrong negotiation and relationship management skillsExperience conducting vendor assessments, performance reviews, and supplier evaluationsUnderstanding of clinical research processes and outsourced service models is highly desirableKnowledge of GxP and applicable regulatory requirements within clinical development is an advantageStrong analytical, commercial, and problem‑solving skillsExcellent stakeholder management and communication skillsFluent English, written and verbalA proactive mindset, strong sense of ownership, and ability to work independently in a fast‑paced international environmentYour responsibilitiesManage the full vendor lifecycle, including identification, qualification, onboarding, performance monitoring, and offboardingBuild and maintain strong relationships with vendors, strategic partners, and service providers supporting clinical trialsLead vendor selection activities, including requests for proposals (RFPs), bid evaluations,



and supplier assessmentsMonitor vendor performance through KPIs, SLAs, quality metrics, and regular business reviewsPartner with cross‑functional teams to ensure effective vendor oversight and successful project deliveryIdentify and mitigate operational, quality, compliance, financial, and delivery risks associated with outsourced servicesDrive continuous improvement initiatives to enhance vendor performance and operational efficiencySupport cost optimization initiatives and negotiate favorable commercial terms with vendorsLead the preparation, review, negotiation, and execution of vendor agreements and related contractual documentationMaintain accurate vendor records, performance documentation, and preferred vendor databasesSupport vendor governance activities, issue escalations, CAPA follow‑up, and business continuity planningYou will be successful in this role if you:Enjoy building strategic relationships and creating long‑term partnershipsHave a strong commercial mindset and naturally seek opportunities for optimization and improvementCan balance business objectives, quality expectations, and operational realitiesAre confident negotiating and influencing stakeholders at different levelsThrive in a fast‑paced international environment with multiple prioritiesTake ownership of challenges and proactively drive solutionsCompensation is competitive and final offers will reflect each candidate’s experience, skills, and qualifications.Disclaimer: Unsolicited CVs sent to Optimapharm (Talent Acquisition Team, Hiring Managers or any other OPT employee) by recruitment agencies will not be considered for this role. Optimapharm follows a direct sourcing strategy and collaborates exclusively with selected recruitment partners when external support is required.
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📌 Vendor Manager (Madrid)
🏢 Optimapharm
📍 Madrid