We are looking for a proactive and highly organized Administrative Coordinator to support the smooth operation of our business and contribute to the coordination of key administrative and operational processes.This role offers a broad range of responsibilities and the opportunity to work closely with different departments, internal stakeholders, and external partners.Administrative and Operational Coordination- Coordinate day-to-day administrative processes and support the smooth operation of internal business activities; - Manage incoming and outgoing correspondence, ensuring accuracy, confidentiality, and timely communication; - Support efficient document flow and coordination between departments; - Maintain and improve administrative procedures and workflows; - Coordinate general administrative and operational needs across the business; - Maintain accurate records and support the organization of internal documentation and information.Communication and Stakeholder Management- Act as a point of contact for internal teams and external stakeholders on administrative and operational matters; - Build and maintain effective relationships with vendors, service providers, and other external partners; - Coordinate communication and administrative processes with accounting, payroll providers, auditors, and other relevant stakeholders; - Support effective collaboration between different departments and contribute to the smooth coordination of cross-functional activities; - Provide operational and administrative support to the HR team when required.Business and Executive Support- Support the coordination of calendars,



appointments, meetings, and other business activities; - Organize internal and external meetings, ensuring smooth communication and logistical coordination; - Support the coordination of business events, conferences, and other company activities; - Assist with various executive and team support activities when required; - Coordinate internal and external stakeholder interactions and ensure a professional and efficient experience.Financial and Process Administration- Support the processing and coordination of vendor invoices through SAP Concur in accordance with internal procedures; - Assist with the reviewand administration of employee expense reports; - Support compliance with internal administrative and financial procedures; - Maintain accurate records and documentation related to administrative and operational processes.Travel and Cross-Functional Projects- Coordinate business travel arrangements, including flights, accommodation, transportation,



and itineraries; - Participate in cross-functional projects and company-wide initiatives; - Identify opportunitiesto improve administrative processes and contribute to the continuous improvement of internal operations; - Take on additional administrative and operational responsibilities based on business needs.Requirements- Bachelor’s degree in Business Administration, Management, or a related field is preferred; - 3+ years of experiencein an administrative, coordination, operations, or business support role; - Fluency in English andSpanish, both written and verbal; - Advanced proficiency in MS Office Suite and other relevant business tools; - Experience with electronic document management systems is an advantage; - Strong organizational and time-management skills, with the ability to manage multiple priorities; - Excellent interpersonal and communication skills, with the ability to interact effectively with stakeholders at all levels; - High attention to detail and accuracy; - Ability to work independently, identify issues, and find practical solutions; - A proactive, hands-on,and solution-oriented mindset; - Adaptable and adaptable, with the ability to work effectively in a dynamic environment; - Strong sense of ownership, reliability, and willingness to learn and grow.Benefits- Modern, fully equipped office in a central location; - Competitive salary aligned with local market standards; - Opportunities for professional growth and development within an international group; - Official employment with clear contractual terms and timely payments; - Standard five-day working week with 8-hour working days; - Annual leave and public holidays in accordance with local labor legislation; - Partial coverage of private medical insurance.

📌 Administrative Support Manager (Madrid)
🏢 Freedom24
📍 Madrid