Company Description

Movesmethod is a leader in mobility and injury prevention, helping individuals eliminate muscle tightness, stiff joints, and recurring injuries. The organization focuses on evidence-based methods to improve movement quality, reduce pain, and enhance long-term physical performance. Clients range from everyday movers to high-performing athletes seeking sustainable, injury-free lifestyles.

Team members collaborate in a dynamic environment dedicated to education, personalized support, and measurable outcomes for clients. Working at Movesmethod offers the opportunity to contribute to a mission-driven company that promotes healthier, more resilient bodies.

About the role:

This is not a traditional EA role. You won't just manage a calendar and field emails, you'll be the right hand to our two founders, Josh and Vanja, and effectively manage them

: keeping them on schedule, prepared, and on top of every commitment, and removing friction from both their professional and personal lives.

We're Movesmethod, a fast-scaling movement and media brand. Our founders move fast, build in public and travel constantly. They aren't natural delegators, so the right person doesn't wait to be told what to do. You learn their patterns, anticipate what's coming, and step in to bring order to the day, whether you're asked or not.

When you're doing it well, they never have to think about logistics. They just move faster.

What you'll own:

1. Calendars & communications

- Own both founders' calendars: schedule and juggle meetings, calls and shoots across timezones, and protect their focus time.
- Run the inbox: triage, flag what matters, draft replies on their behalf,



and keep them on top of everything.
- Be a trusted gatekeeper and first point of contact, handling sensitive comms with discretion.

2. Travel & logistics

- Coordinate complex travel worldwide: flights, hotels, itineraries and on-the-ground plans for shoots, events and retreats.
- Handle the day-to-day logistics across homes, offices and locations, including last-minute changes.

3. Anticipation & follow-through

- Prep the founders for what's ahead: agendas, briefings, and surfacing what matters before each meeting.
- Track tasks, commitments and follow-ups across the founders and the team, and chase every one to done.
- Spot problems before they escalate and solve them before they're voiced.

4. Personal & back-office

- Personal and lifestyle admin: appointments, bookings, errands and the personal bits, handled discreetly.
- Expenses and back-office: receipts, invoices, subscriptions and keeping the admin tidy.
- We're based in Spain, so Spanish is a real plus for handling deliveries, appointments and the day-to-day on the ground.

When the job is done right:

- The founders' path is clear: no friction, no unnecessary decisions, nothing slipping.
- Things happen quickly and correctly, without constant direction.
- Travel, shoots and meetings feel seamless.




- The founders walk into everything prepared, and get their time back to build.

Who you are:

- An elite organiser, nothing drops ever, who anticipates and solves before being asked.
- A clear, fast communicator whose English is native or bilingual, and who can draft on the founders' behalf.
- Spanish is a plus. We're based in Spain, so speaking Spanish helps with deliveries, appointments and the day-to-day on the ground.

- Deeply trustworthy and discreet with personal, financial and confidential matters.
- Calm and adaptable under a fast, cross-timezone pace. This role doesn't always fit neatly into 9-to-5.
- Based in Europe, and willing to travel for shoots, events and retreats.
- A tech aficionado (required). You're fluent with tools, pick up new software fast, and love finding the app or system that makes things run better.

- Comfortable with calendar, email, Slack, Notion and travel tools.
- Ideally you've supported a founder or exec before (bonus if it was two principals) in a fast-moving company.

Nice to have:

- Experience in a startup or fast-scaling company, and light project management.
- Social media knowledge is a plus, and good with a camera, so you can grab content and help around shoots.
- Extra languages welcome.

The details: Full-time, remote, based in Europe, engaged as an independent contractor.

Strong overlap with the founders' hours and flexibility for their pace. A front-row seat to a fast-scaling media brand.

How to apply:

Tell us briefly why this role is for you, and share any experience supporting founders or execs. We read every application.

📌 Executive Assistant to the Founders (Marbella)
🏢 Movesmethod
📍 Marbella