WHO ARE WEAlpega is the trusted execution platform shippers and carriers across Europe rely on to plan, procure, and execute road freight - every day, at the speed the industry demands. We are 450+ people across European offices, working in product, engineering, commercial, and the teams that keep partners connected. In 2026, Alpega was named a Challenger in the Gartner Magic Quadrant for Transportation Management Systems. Our work also features in BCG's State of AI in European Logistics — alongside the companies setting the pace for the industry.Find out more about us: About us | AlpegaABOUT THE ROLEThe Junior Executive Assistant provides high-quality, confidential administrative and organizational support to 2–3 C-Level executives, ensuring their day-to-day agendas, communications, and priorities run smoothly. This is a junior-level position in scope, title, and pay band — but given the responsibility of supporting several executives at once, it is best suited to someone with some prior EA/PA or administrative coordination experience rather than a first job.The successful candidate will receive structured onboarding and ongoing mentorship from the Team Lead Workplace & Office Experience and the wider EA team.Key ResponsibilitiesManage complex, shifting calendars for 2–3 executives, prioritizing and re-prioritizing meetings across time zonesCoordinate travel arrangements for the executives on an ad hoc basis, including itineraries and last-minute changes, when requiredPrepare meeting materials, agendas, minutes, and follow-up action trackersHandle correspondence, screen and route communications with discretion and professionalismProcess expense reports and support budget tracking for the executives supportedSupport the coordination of internal and external events, offsites,



and leadership meetingsLiaise closely with other Workplace Experience Partners/EAs and the Team Lead Workplace Experience & EA to ensure consistent standards and seamless cover during absencesAct as a trusted point of contact between the executives and internal/external stakeholdersHandle confidential and sensitive information with absolute discretionTake on ad hoc projects and tasks as priorities evolveWHAT WE LOOK FOR IN YOUAt least 1–2 years' experience as an EA, PA, or in a fast-paced administrative/coordination role; this is a junior-level role but not a first job, given the scope of supporting several executives at onceBusiness-fluent English (C1/C2), spoken and written, is required.Spanish a strong advantage given the Barcelona/San Cugat locationAny other European language is a plus.Used to change and comfortable with shifting priorities — this role rarely looks the same two days in a rowGenuinely proactive: anticipates needs before being asked, rather than waiting for instructionsPositive, can-do attitude, even under pressure or tight deadlinesWilling to go the extra mile and step outside the comfort zone when the business needs itExcellent time management and ability to juggle competing demands across several executives at onceFlexible and comfortable stepping in for occasional ad hoc travel or off-schedule requests when they arise,



while being primarily office-based day to dayStrong team player — this role sits within a close-knit team of Workplace Experience Partners/EAs who support one anotherConfident user of MS Office/Outlook, calendar tools, and travel-booking platformsHigh level of discretion, integrity, and professionalism when handling confidential mattersWorking Model & TravelThis is a hybrid role, primarily based out of the Sant Cugat / Barcelona office in Spain (min 3 days), with the expectation of regular in-office presence to support in-person executive needs, combined with remote flexibility on quieter days. Travel is not a core requirement of the role — the executives supported are largely based outside of Spain — but the candidate should be versátil enough to support occasional ad hoc travel or last-minute logistics if and when it arises.WHAT WE OFFER YOUA competitive salary package, with a base and commissionsA permanent contract.Benefits: Health insurance & Extra allowanceA hybrid working model:2 days remote, 3 days in the office.23 daysof holidays a year +your birthday day offFlexible compensationA varied, high-visibility role working alongside senior leadershipA well-connected office location in Sant Cugat / Barcelona, with a hybrid working model (min 3 days in the office)A positive, collaborative team environment within a close-knit Workplace Experience / EA teamStructured onboarding and ongoing mentorship from the Team Lead and senior team memberCompetitive benefits package, including enhanced private health insuranceLearn more about Life at AlpegaOUR COMMITMENTAlpega hires people from diverse backgrounds, beliefs, and identities. What matters is the work, and that the people doing it have what they need to do it well.If you need adjustments at any stage of the application or interview process, contact the Talent Acquisition specialist for this role, a nd we’ll arrange it.OUR PRIVACY POLICY
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📌 Junior Executive Assistant / C-Level (Barcelona)
🏢 Alpega
📍 Barcelona