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Baker's Bay Golf & Ocean Club is seeking an Administrative Assistant for the Executive Office Department.

The Administrative Assistant provides administrative support to ensure the efficient operation of the Mediclinic. Supports the operation through a variety of tasks related to information management, data management, organization, and communication. Responsible for confidential and time-sensitive material. Implements and utilizes a variety of administrative concepts, practices, and procedures. Completes all duties accurately, with high quality and in a timely manner.Responsibilities:

- Answers and directs phone calls promptly
- Organizes and schedules appointments and meetings
- Completes administrative duties such as filing, typing, copying, binding, scanning, etc.
- Completes data entry
- Handles sensitive information in a confidential manner
- Maintains contact lists
- Produces and distributes correspondence memos, letters, [faxes], and forms
- Assists in the preparation of regularly scheduled reports
- Develops and maintains an electronic and manual filing system
- Books travel arrangements
- Submits and reconciles expense reports and prepares and processes invoices
- Provides service and general support to members, staff and visitors to the Clinic
- Greets and assists visitors to the office
- Provide polite and professional communication
- Research and create presentations
- Takes accurate minutes of meetings
- Coordinates office procedures
- Replies to email, telephone, or face-to-face inquiries
- Develop and updates administrative systems to make them more efficient




- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Maintain up-to-date employee holiday records
- Implement clerical duties and administrative processes

Qualification & Skills Required:

- AI knowledgeable, ideally experience with Claude
- Proven administrative assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Presents a professional image and appearance
- Proficiency in MS Office
- 3-5 years of experience in the field or in a related area
- High school diploma; college degree preferred
- Strong organization and time management
- Excellent attention to detail
- Exceptional follow-through and task tracking
- Strong written communication and proofreading
- Proficiency in Outlook, Word, Excel, PowerPoint and Teams
- Ability to manage calendars, meetings, travel and logistics
- Comfortable compiling data and maintaining trackers/reports
- Strong file and document management skills
- Proactive, resourceful and able to work independently
- Professional judgment, discretion and confidentiality
- Comfortable working with executives and multiple departments
- Tech-savvy and able to learn new systems quickly
- Ability to work independently.

📌 Administrative Assistant (Lluchmayor)
🏢 Discovery Land
📍 Lluchmayor