Nexeo is currently looking for a PMO Support to join the IT/PMO team of one of our leading clients in Brussels.

You will join a dynamic digital transformation environment, supporting multiple projects across project administration, resource management, financial follow-up, reporting and governance.

This is an excellent opportunity for a junior PMO professional who wants to develop strong expertise in project management and work closely with Project Managers, PMO teams, Finance and internal and external stakeholders.

? Your Responsibilities

Project & Administrative Support

- Support Project Managers with the day-to-day administrative management of their projects.
- Manage and maintain project information and activities within Planview.
- Assist Project Managers with project start-up, maintenance and ongoing follow-up.
- Coordinate project meetings, including scheduling, meeting minutes, action tracking and follow-up.
- Coordinate time registration, monthly reporting and invoicing activities.
- Provide general administrative and operational support to project teams.
- Support internal and external audits by preparing and organizing the required documentation.
- Act as a go-to person for Project Managers, providing support, information and follow-up whenever required.

Resource Management

- Support the onboarding of internal and external project resources.
- Ensure that new joiners receive the necessary project and system access.
- Monitor resource capacity across current and upcoming projects.
- Follow up on resource demand and availability.
- Support Project Managers in identifying and addressing potential resource gaps or capacity issues.

Cost & Financial Management

- Monitor and track project-level financial information.
- Prepare regular financial reports and provide relevant information to the Finance department.
- Follow up on Purchase Orders, invoices and project costs.




- Review and maintain accurate financial information within project management tools.
- Support Project Managers with financial administration and monthly financial follow-up.

Communication, Reporting & Governance

- Prepare and coordinate project and portfolio-level communications and reporting.
- Liaise with Project Managers, PMO teams, Finance, internal stakeholders and key client contacts.
- Support the PMO Manager in defining, implementing and communicating project management processes, standards and governance.
- Monitor adherence to portfolio-level governance processes and reviews.
- Collaborate with project team leads to identify and implement best practices and standardized project processes.
- Contribute to the continuous improvement of PMO processes, tools and ways of working.
- Provide input on potential PMO improvements based on business strategy and project needs.

? Your Profile

- 0–2 years of relevant experience in PMO, project administration, project coordination or a similar role.
- First experience in a project environment is a strong advantage.
- Excellent organizational and administrative skills, with the ability to manage multiple priorities simultaneously.
- Strong written and verbal communication skills and the ability to interact confidently with internal and external stakeholders.
- Good ability to work with numbers, project data and financial information.
- Basic understanding of project planning and project management processes.
- Strong attention to detail and a structured approach to administrative and reporting activities.
- Proactive,



self-motivated and eager to learn, with a positive and professional attitude.
- Able to work independently with limited supervision while also being a strong team player.
- Versátil and comfortable adapting to changing priorities and supporting different PMO activities when workload increases.
- Strong problem-solving and multitasking skills.
- Comfortable working in a fast-paced, professional client environment.

? Technical Skills

Mandatory:

- MS Excel
- MS Word
- MS PowerPoint
- MS Outlook
- Basic knowledge of Power BI
- Basic knowledge of project planning and project management tools
- Experience with project reporting and documentation

Nice to have:

- Planview
- Alfresco
- Experience with PMO tools
- Experience with financial tracking / invoicing
- Experience with Purchase Orders
- Knowledge of project governance and reporting processes

? PMO Skills

- Project Administration
- Resource Management
- Cost Management
- Financial Follow-up
- Project Reporting
- Portfolio Reporting
- Governance & Compliance
- Meeting Coordination
- Action Tracking
- Time Registration
- Invoice & Purchase Order Follow-up
- Audit Support
- Stakeholder Management

? Languages

- English: Strong professional communication skills.
- French and/or Dutch: Strong communication skills are an advantage.
- Excellent written and verbal communication skills.

? Soft Skills

- Highly organized and detail-oriented
- Proactive and solution-oriented
- Strong sense of ownership and responsibility
- Excellent communication and interpersonal skills
- Able to multitask and prioritize effectively
- Autonomous and reliable
- Flexible and adaptable
- Positive and team-oriented mindset
- Comfortable working with different stakeholders
- Eager to learn and develop within a PMO environment

? Interested in this opportunity? Send me your updated CV and let's discuss the role!

📌 Administrative (pmo) support (España)
🏢 Nexeo
📍 España