Deadline to apply : 22 August 2026 (midnight, European time, CEST, GMT+2 ).
Staff category and conditions :
- Contracted Staff as per Staff Regulations and Implementing Rules of the Staff Regulations.
- Short-Term Contract until 31st of December 2026 , renewable, with 1 month probation period: The duration of the contract will be determined based on the recruitment process, the possibility of extension is subject to positive performance, applicable regulations and budget appropriations.
SUMMARY
Under the supervision of the Deputy Secretary General, the professional assistant will provide secretarial, clerical and administrative support the SD division.
PRIMARY RESPONSIBILITIES
Under the supervision of the Deputy Secretary General, the Professional Assistant provides administrative and operational support to the Sustainable Development Division in fostering regional dialogue and promoting regional projects in the assigned fields
1.
Providing general support to the DSG and Division´s Staff in administrative matters:
- Organizing and maintaining diaries and making appointments (only for DSG) ;
- Preparing procurement, missions and payment requests (only for DSG) ;
- Arranging working missions (arranging travel, accommodation, visas, etc.) (only for DSG) ;
- Organizing and maintaining files and records, database of contacts, etc. ;
- Meeting and greeting visitors at all levels of seniority;
- Dealing with incoming telephone calls, emails, faxes and post, screening enquiries and requests and handling them as appropriate;
- Support the Division team in preparing and organizing meetings and events with internal staff and/or with external stakeholders, in coordination with the Communication & Events Department, and when appropriate with the event company and providers;
- Providing general assistance during presentations;
- Providing general assistance with requ
📌 Professional Assistant (Barcelona)
🏢 Union for the Mediterranean
📍 Barcelona
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