Job Description:We are seeking a highly organized and proactive Secretary/Assistant to provide comprehensive administrative support to our team at AirbusDefence and Space SAU.
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This role is crucial in ensuring the smooth and efficient operation of daily office activities.Inputs: Access to company/project documentation systems and tools, company administrative procedures; integration into the function / theteam.Mission: Support a manager, a group of managers or a team in administrative, logistics, planning and organization tasks, in informationcascading, team communication.Outputs : Timely support to the manager / team.RESPONSIBILITIESManage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards.Answer and direct phone calls, take messages,
and handle inquiries with professionalism and discretion.Organize and maintain physical and electronic filing systems, ensuring easy retrieval of information.Coordinate and prepare for meetings, including booking rooms, arranging refreshments, and distributing materials.Process expense reports, invoices, and other financial documents in accordance with company procedures.Order and manage office supplies, ensuring adequate stock levels.Assist with various administrative tasks as assigned, supporting the efficient functioning of the department.SKILLSProven experience as a Secretary, Administrative Assistant, or in a similar administrative role for Executive Level.Excellent written and verbal communication skills in
English
and
Spanish
.Proficiency in
Microsoft Office Suite
(Word, Excel, PowerPoint, Outlook) is essential.Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.High level
📌 Secretary / Assistant (Getafe)
🏢 Airbus
📍 Getafe