Hybrid / Full Time / PermanentAt Novocure, every role contributes to extending the lives of people living with cancer. As our new Operations Coordinator, you'll play a key part in this mission.WHAT YOU'LL DOThe role covers two complementary areas of responsibility: office administration and commercial and medical operations. The balance between these areas may evolve depending on business priorities, operational needs and activity levels.Office administrationAct as the central point of contact for day-to-day affiliate operational matters, coordinating with internal functions and external service providers, including IT, building reception and office vendors.Coordinate the local onboarding of new employees and their operational set-up, including IT equipment, mobile devices, SIM cards and company car provision or replacement in collaboration with the relevant teams.Manage the affiliate's official communication channels, including the general telephone line and email inboxes, ensuring that inquiries are handled professionally and directed to the appropriate owner.Oversee office services and supplies, including stock management, postage, courier services and shipments, ensuring timely and reliable support for the affiliate.Coordinate internal meetings and office-based activities, including calendar management, meeting rooms, catering, transportation and other required logistics.Provide administrative and logistical support to the General Manager and the broader team, including travel arrangements, hotel bookings, reservations and event-related coordination.Support financial administration by processing invoices and expenses and maintaining accurate budget tracking in accordance with internal procedures.Maintain and organize affiliate records and documentation, ensuring appropriate accessibility, confidentiality and compliance with applicable requirements.Coordinate occupational risk prevention activities, including employee medical appointments,



required documentation and annual reassessments.Commercial and medical operationsCoordinate the end-to-end approval process for medical and commercial activities, ensuring timely submission, follow-up and alignment with internal requirements.Plan and execute logistics for internal and external meetings, events, and national and international congresses, including venues, materials, suppliers, travel arrangements and on-site support when required.Coordinate sponsorship activities from initiation to completion, including communication with organizers, contract administration, vendor coordination, invoicing and logistics.Liaise with Legal, Compliance, Medical and other relevant internal teams to facilitate the review and validation of contracts and activities in line with Novocure standards.Coordinate external vendors and operational partners, monitoring timelines, deliverables and service quality for events and related activities.Monitor budgets, purchase-related documentation and invoices for congresses, meetings and events in collaboration with the relevant departments.Maintain complete and well-organized records for medical and commercial activities, ensuring appropriate archiving, confidentiality and audit readiness.Complete the administrative closure of medical and commercial activities,



confirming that all required approvals and supporting documentation are in place.ABOUT YOUQualificationsProven experience in administrative and coordination rolesStrong organizational skills with attention to detailExcellent communication and interpersonal abilitiesProficiency in Microsoft Office suite and office management softwareKnowledge of healthcare industry regulations and compliance standards preferredFluent in Spanish and in English, spoken and writtenBachelor's degree in business administration, Healthcare Management, or relevant field is highly valuedKnowledgeStrong collaboration skillsCommitted to organized and concise communicationMust work confidently, proactively and assertively with a high level of independenceGood judgement, ability to adapt and change in a shifting environmentNOVOFLEXWe offer a adaptable, trust-based hybrid working model for most of our office-based roles. Employees are asked to be in the office three days per week, with the flexibility to choose which days' work best for them.ABOUT NOVOCURENovocure is a company with a powerful mission, to extend the lives of people living with some of the most aggressive forms of cancer. Here your work will have a direct impact on patients and those who care about them. Join a team of passionate, collaborative people who support each other, challenge one another, and innovate together. Here, you'll connect, grow, and make a real difference. We're a company with the drive of a startup and the strength that comes with 25 years of success.Novocure operates at a rare crossroad, where advanced medical technology converges with cutting-edge biotechnology. We are the only company to develop and commercialize Tumor Treating Fields (TTFields), a proprietary, groundbreaking therapy designed to disrupt cancer cell division. With us you will find a unique combination of laboratory research work alongside engineering development of advanced technologies. This fusion of disciplines positions us as true pioneers in oncology innovation, leading a new frontier in the treatment of aggressive cancers.Our patient-forward valuesinnovationfocusdrivecouragetrustempathy
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📌 Operations Coordinator (W/M) (Madrid)
🏢 Tamarind Intelligence
📍 Madrid