Our client, a boutique Private Equity/Investment Firm with offices across Europe is looking for a switched-on bilingual Office Assistant to support their small but busy team.
Among others, duties will include:
Managing incoming calls and other communications
Managing travel arrangements, including flights, hotels and other travel bookings for investment associates, in accordance with company protocol. Experience with the Perk platform is a plus
Organising meeting rooms, welcoming visitors and ensuring they are well looked after
Scheduling and coordinating meetings and events, as required
Overseeing the maintenance of common areas, ensuring the office is kept in excellent condition at all times, and acting as the go-to person for administrative matters
Coordinating office catering
Filing and maintaining information and documentation, as necessary
Managing invoices relating to office supplies and other office-related expenses
Ensuring new hires have the necessary equipment upon joining




Coordinating with other departments to ensure that internal policies applicable to the office space are properly implemented
Providing support to other departments, as needed
Liaising with service providers and suppliers, and following up where necessary (e.g. catering, stationery, building management, etc.)
Collaborating with assistants and staff across other European offices, acting as a key contact for administrative matters
Ensuring the office is adequately stocked with the necessary office supplies and kitchen essentials.
Candidates must be bilingual in English/Spanish (additional languages such as French, Italian and Catalan a plus), hold a credible University Degree, be numerate and adept with tools such as Microsoft Office. Candidates should have at least 2/3 years’ previous experience in a similar role. Experience in the financial, consulting or legal sectors viewed favourably.
The idóneo candidate will be well presented, personable and responsible. They will pay attention to de

📌 Bilingual Office Manager (Madrid)
🏢 Victoria Selection & Search
📍 Madrid