As an Administrative Assistant based in our Barcelona Office, you will be part of a dynamic, international team of professionals focused on assisting employees in our Front Office (Underwriting Department). You will directly report to the Financial Lines Administrative Centre Manager and perform administrative tasks, as well as support the team’s business development goals. You will be key to building profitable relationships with brokers and insureds, and your role will fully support and align with the company’s objectives and standards.As an Administrative Assistant based in our Barcelona Office, you will be part of a dynamic, international team of professionals focused on assisting employees in our Front Office (Underwriting Department). You will directly report to the Financial Lines Administrative Centre Manager and perform administrative tasks, as well as support the team’s business development goals. You will be key to building profitable relationships with brokers and insureds,



and your role will fully support and align with the company’s objectives and standards.Main ResponsibilitiesArranging business trips through our external travel agencyPreparing and submitting employees’ expense reportsCovering reception (occasionally)Assisting the underwriters of your region in:Entering insurance policy details in the policy administrative systemReviewing / manually preparing invoices and following up on overdue and incorrect paymentsIssuing policy documentationCreating and maintaining the client’s folderMaintaining the policy administrative system up to dateEnsuring legal and compliance requirements are fulfilled in the policy documentation and policy administrative systemParticipating in optimizing the operational processes as requiredChallengesDealing with a broad spectrum of cognitive tasks in a time-sensitive environmentManaging multiple policy administrative systems and databasesLearning many procedures and following them accuratelyRequirementsExperience in an administrative positionAdministration-related degreeFluent in French, English, and Spanish. German is a plusWord and Excel (expert level)Good PC and internet research skills
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📌 Admin Centre Assistant (Fluent in French, English and Spanish) (Barcelona)
🏢 Tokio Marine HCC International
📍 Barcelona