Position Overview

The Global Legal Operations Specialist is responsible for providing the operational foundation of the global Legal function. The role focuses on integral legal spend management, outside counsel management, litigation and investigations tracking, legal process automation, and the development of internal tools and knowledge platforms.

This position combines operations, data analytics, technology, and project management to drive scalability, transparency, and efficiency across commercial, corporate, employment, and litigation matters globally.

What you will do

Global Legal Spend & Outside Counsel Management
- Monitor, track, and analyze general legal spend, including budgets, forecasts, and variances.
- Own the legal invoice intake, approval, and processing workflow, in close collaboration with Finance (e.g., SAP or similar systems).
- Develop and maintain reports, dashboards, and KPIs (e.g., spend by region/practice, cost per matter, law firm performance).
- Build and manage strategic relationships with external law firms, including panel management,



fee arrangements, and performance reviews.

Litigation and Claims
- Build, maintain, and continuously improve a centralized global database for litigation and claims.
- Track matter status, key milestones, risks, reserves, and external counsel costs.
- Coordinate with internal stakeholders and external counsel on reporting, documentation, and process consistency.
- Support e-discovery, document management, and litigation-related workflows as required.

Data, Reporting & Performance Monitoring
- Design and maintain dashboards and operational reports to support data-driven decision-making.
- Analyze trends, identify risks, and highlight efficiency and cost-optimization opportunities.
- Provide regular status updates to the CLO and senior management on initiatives, spend, and key metrics.

Project & Change Management
- Lead and support global legal operations projects, including cross-functional initiative

📌 Global Legal Operations Specialist (Madrid)
🏢 Dormakaba
📍 Madrid