We are looking for a proactive and highly organized Administrative Coordinator to support the smooth operation of our business and contribute to the coordination of key administrative and operational processes.
This role offers a broad range of responsibilities and the opportunity to work closely with different departments, internal stakeholders, and external partners.
Administrative and Operational Coordination
Coordinate day-to-day administrative processes and support the smooth operation of internal business activities;
Manage incoming and outgoing correspondence, ensuring accuracy, confidentiality, and timely communication;
Support efficient document flow and coordination between departments;
Maintain and improve administrative procedures and workflows;
Coordinate general administrative and operational needs across the business;
Maintain accurate records and support the organization of internal documentation and information.
Communication and Stakeholder Management




Act as a point of contact for internal teams and external stakeholders on administrative and operational matters;
Build and maintain effective relationships with vendors, service providers, and other external partners;
Coordinate communication and administrative processes with accounting, payroll providers, auditors, and other relevant stakeholders;
Support effective collaboration between different departments and contribute to the smooth coordination of cross-functional activities;
Provide operational and administrative support to the HR team when required.
Business and Executive Support
Support the coordination of calendars, appointments, meetings, and other business activities;
Organize internal and external meetings, ensuring smooth communication and logistical coordination;
Support the coordination of business events, conferences, and other company activities;
Assist with various executive and team support activities when required;
Coordinate internal and external stakeholder interactions and ens

📌 Administrative Support Manager (Madrid)
🏢 Freedom24
📍 Madrid