We are on the lookout for a competitive Travel & Expense Specialist to join our growing team at Celonis in Madrid.
Growing your career as a Full Time Travel & Expense Specialist is an incredible opportunity to develop useful skills.
If you are strong in cooperation, creativity and have the right experience for the job, then apply for the position of Travel & Expense Specialist at Celonis today!

We're Celonis, the global leader in execution management and process mining technology, and one of the 50 most valuable private companies in the world. We believe that every company can unlock its full execution capacity - and for that, we need you to join us.

The Team:

As part of the Travel Management Team, you will be reporting to the ​Travel & Expense Operations Manager in Madrid to support the team in our growing operations.

The Role:

As the Travel & Expense Specialist, you will participate in the different activities of the department, acting as key contact for employees and driving the highest customer service to our internal and external stakeholders. You will also collaborate with other finance teams to handle ad hoc queries and requests.

What you’ll do:

Expenses:

Process Expense reports submitted by employees ensuring they are in compliance with the Celonis policies.

Handle incoming requests on travel and expenses.

Administration of our Corporate Card program.

Travel:

Provide directions to employees for booking travel arrangements including air, hotel, and ground transportation in our booking tool.

Track and escalate booking issues and employee complaints, ensuring that they are fixed.

Assist the Travel Manager in the Preferred Vendors Program by negotiating with hotels, organizing the signature of the contracts and following up that the rates are loaded in the online booking platform.

Collaborate with the sustainability team on Carbon accounting.

Events Support:





Assist the Global Events team and any other teams on organizing travel arrangements for Company Events and any other required task such helping with the budget, developing specific guidelines, creating invites, etc.

Other:

Review and update our intranet and SOPs as required.

Prepare training material and provide training for employees.

Raise technical issues and follow up with the appropriate IT teams / external vendors.

Support any ad-hoc requests as well as regular audit and reporting requests.

Initiate and deliver on proposals for process improvement solutions.

The qualifications you need:

BA and/or MA Degree preferably in Finance, Economics, Tourism or similar.

Ideally first experience in travel & expense or events administration.

Eager to learn and keen to deliver best in class customer experience to any internal or external stakeholder of Celonis (suppliers, customers, employees).

Strong communication skills in English, other European languages are a plus.

What Celonis can offer you:

The unique opportunity to work within a new category of technology, Execution Management

Investment in your personal growth and skill development (clear career paths, internal mobility opportunities, L&D; platform, mentorships, and more)

Great compensation and benefits packages (stock options, retirement plan, generous time off, family leave from day one, and more)

Mental well-being support (mindfulness tools such as Headspace, virtual events, and more)

A global and growing team of Celonauts from diverse backgrounds to learn from and work with

An open-minded culture with innovative, autonomous teams

Business Resource Groups to help you feel connected,



valued and seen (Ver el correo electrónico en boards.greenhouse.io, Ver el correo electrónico en boards.greenhouse.io, Ver el correo electrónico en boards.greenhouse.io, Ver el correo electrónico en boards.greenhouse.io, Ver el correo electrónico en boards.greenhouse.io, and more)

A clear set of company values that guide everything we do: Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future

About Us

Celonis reveals and fixes inefficiencies businesses can’t see, enabling them to perform at levels they never thought possible. Powered by its market-leading process mining core, the Celonis Execution Management System provides a full set of platform capabilities for business executives and users to eliminate billions in corporate inefficiencies, provide better customer experience and reduce carbon emissions. Celonis has thousands of implementations with general customers and is headquartered in Munich, Germany and New York City, USA with more than 23 offices worldwide.

Celonis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment and equal opportunity in all aspects of employment. We will not tolerate any unlawful discrimination or harassment of any kind. We make all employment decisions without regard to race/ethnicity, color, sex, pregnancy, age, sexual orientation, gender identity or expression, transgender status, national origin, citizenship status, religion, physical or mental disability, veteran status, or any other factor protected by applicable anti-discrimination laws. As a US federal contractor, we are committed to the principles of affirmative action in accordance with applicable laws and regulations. Different makes us better.

Benefits of working as a Travel & Expense Specialist in Madrid:

● Learning opportunities
● Advancement opportunities
● Attractive package

📌 Travel & Expense Specialist - Hiring Urgently (Madrid)
🏢 Empresa reconocida
📍 Madrid