About Us The ISE Foundation is a new industry-led initiative launched by Integrated Systems Europe (ISE) together with its co-owners AVIXA and CEDIA, and supported by the Barcelona City Council and the Government of Catalonia. Its mission is to create lasting, year-round benefits for the integral AV and systems integration industry beyond the annual exhibition. The Foundation's work is organized around three pillars: talent development and education, innovation and entrepreneurship, and social impact and community engagement.

As the Foundation moves into its implementation phase, we are building a small, high-trust team that combines administrative rigor with strategic partnership to senior leadership. This is an opportunity to help shape how the Foundation works from the ground up.

The Role

We are looking for a Foundation Operations & Administration Manager to take ownership of the Foundation's administrative, financial, and governance operations. This is an opportunity for an experienced professional from a foundation, non-profit, or third-sector organization to bring their expertise in grant management, public funding, and compliance while playing a key role in shaping the Foundation's operations as it continues to grow. You will act as the key liaison between senior management, ISE Group collaborators, suppliers, public administrations, and partner organizations — bringing autonomy, structure, and versatility to a dynamic, evolving environment.

What You'll Do

Administrative & Financial Management

- Coordinate the Foundation's overall administration and operational processes




- Prepare payment requests and supporting documentation for processing through the Foundation's finance function.
- Monitor expenditure against approved budgets and report variances.
- Coordinate with the Foundation Controller and external advisors on accounting, tax, payroll and audit requirements.
- Prepare financial documentation for audits from public authorities
- Maintain up-to-date records, databases, and corporate files

Grants & Public Administration

- Manage applications for grants, subsidies, public funding, and partnership agreements
- Coordinate the collection of supporting and compliance documentation
- Track deadlines, regulatory requirements, and administrative obligations
- Support technical and financial reporting with project managers and external providers
- Liaise with local, regional, and national public authorities
- Ensure compliance with transparency and good governance requirements

Governance & Compliance

- Support the Board of Trustees with meetings, agendas, resolutions, and minutes
- Manage the Foundation's legal and institutional records
- Coordinate the submission of annual accounts, action plans, and mandatory regulatory documentation
- Ensure compliance with regulations applicable to foundations and non-profit organizations
- Maintain up-to-date data protection and compliance documentation





Operations & Organizational Support

- Coordinate suppliers and general services
- Manage contracts, procurement activities, and operational requirements
- Organize travel, meetings, and institutional events
- Implement administrative and operational procedures
- Drive continuous improvement of internal administrative processes

Project & Programme Support

- Provide administrative support to Foundation initiatives
- Assist in preparing reports for funders, sponsors, and partners

What You Bring

- University degree in Business Administration, Law, Political Science, Public Administration, or related field
- Minimum 3 years of experience in administrative and management roles
- Proven experience working within a foundation, association, public administration, or third-sector organization
- Experience managing grants and publicly funded projects
- Familiarity with procurement procedures, grant compliance, and regulatory obligations
- Advanced proficiency in Microsoft 365
- Strong report-writing and institutional documentation skills
- Professional proficiency in Catalan, Spanish, and English
- High autonomy, proactivity, and a hands-on, solution-oriented mindset
- Strong organizational skills, attention to detail, and ability to manage multiple priorities

How to Apply

Please apply directly via LinkedIn using the "Easy Apply" / application button on this post. Applications will be reviewed and managed exclusively through LinkedIn — we kindly ask that you do not send applications by email.

For questions about the role, feel free to reach out to [email protected]

📌 Foundation Operations & Administration Manager (f/m/x) (Barcelona)
🏢 ISE Foundation
📍 Barcelona