ADMINISTRATIVE EXECUTIVE - GR8 REAL ESTATE
Marbella, Spain
Full-Time | Monday to Friday | 10:00 AM - 6:00 PM
Immediate Joiner Preferred

Key Responsibilities
- Manage and maintain property listings across company portals and CRM systems.
- Prepare, organize, and update property documentation and client records.
- Coordinate with agents, clients, lawyers, notaries, and service providers.
- Handle property reservation forms, contracts, and administrative paperwork.
- Ensure all listing information, photographs, and property details are accurate and up to date.
- Maintain digital and physical filing systems.
- Assist in processing sales and rental transactions.
- Schedule appointments, property viewings, meetings, and client follow-ups.
- Prepare reports, presentations, and administrative documents as required.
- Support management with daily office operations and coordination.
- Track property status updates and ensure compliance documentation is complete.
- Liaise with external partners regarding legal, utility, and property-related documents.




- Maintain confidentiality of company and client information at all times.
- Assist in onboarding new agents and maintaining internal administrative processes.
- Ensure smooth day-to-day functioning of the office.

Requirements:
- Previous experience in Administrative or Real Estate Administration roles.
- Experience within the Spanish real estate market is highly preferred.
- Strong knowledge of Microsoft Office (Word, Excel, Outlook).
- Experience using CRM systems and property portals is an advantage.
- Excellent organizational and multitasking skills.
- Strong attention to detail and ability to work independently.
- Professional communication and interpersonal skills.
- English proficiency required; Spanish language skills are highly advantageous.
- Ability to work in a fast-paced environment and meet deadlines.

What We Offer
- Full-time employment.
- Stable Monday to Friday schedule.
- Professional and supportive work env

📌 Administrative (Marbella)
🏢 GR8 Real Estate
📍 Marbella