Advisory Firm, Madrid Our client, an advisory firm with a portfolio spanning European and Lat Am markets, is currently seeking a highly capable Office Manager & Executive Assistant to act as the operational right hand of the Managing Partner, taking full ownership of the firm's office and administrative operations. The remit for this position is wide. It includes but is not limited to: Executive Support Comprehensive personal and executive assistance to the Managing Partner, managing a complex diary, anticipating and managing schedule conflicts, rescheduling and using good judgement and initiative to prioritise effectively All travel logistics and visa and documentation requirements for the MP and investment team (often subject to last minute changes and complicated logistics).



Taking into account costs and optimisation Support the Managing Partner with administrative and operational matters for other business entities and international portfolio companies Receive and coordinate office visitors; plan and execute internal and external events Manage the firm's document management system and coordinate expense and labour reporting with external advisors (gestoría) Office, Facilities & HR Take full ownership of the day to day running of the Madrid office. This includes maintenance, technology assets, software, server and email administration Manage all outsourced service providers, including insurance portfolio, rental agreements and handle supplier and maintenance contract renewals and terminations Finance, Payroll & Administration Manage the full invoicing cycle, collections and payments and cash flow forecasting Prepare financial documentation for tax purposes and act as the liaison with external advisors (tax/accounting/payroll) Maintain physical and digital archives; manage banking relationships and day to day transfers/banking operations Oversee payroll in coordination with the external labour advisors (gestoría) manage contract registrations and terminations Moni

📌 Bilingual office manager (Santander)
🏢 victoria selection e search
📍 Santander