At Coteco Informática Internacional, a Spanish consultancy working with European Union agencies and international organisations, we are looking for Executive Assistants with an advanced level of English to provide administrative support to an EU agency.

You will work from our office in Madrid, as part of a stable team, in daily contact (in writing and by video call, all in English) with the agency's staff in Prague.

Main responsibilities (depending on profile and assignment):

• Administrative and operations support: invoice processing and accounting support (with tools such as SUMMA or Paperless) and administrative support to technical and project teams.

• Organisation of meetings and agendas: invitations, minutes, action follow-up and calendar coordination.

• Welcome office and onboarding logistics: support with the relocation of international staff, documentation and ID procedures, vehicle registration and assistance to new joiners settling in.

• Support with travel and missions of agency staff: bookings, authorisations, expense claims.

• Human Resources support:



onboarding of new joiners, personnel documentation management and support throughout the employee lifecycle.

• Support to recruitment and training processes: publication of vacancies, organisation of selection processes and management of training platforms (EU Learn).

• Document and configuration management: registration and control of documentation packages, quality checks and use of document management and ticketing tools (DMS, Redmine or similar).

• Administrative support to procurement/tender processes: publication of notices, filing of records, management of functional mailboxes and maintenance of lists and databases.

What we offer:

• Full-time contract. Salary: 24,000 EUR gross per year.

• On-site work at our office: C/ Casas de Miravete 24C, Oficina 1A, 2nd floor, 28031 Madrid.

• International environment: the working language is English.

• Occasional travel to the agency's headquart

📌 Executive Assistant with advanced English (Madrid)
🏢 COTECO Informática Internacional
📍 Madrid