To be considered, please submit your CV in English.
The interview process will be conducted in English.
We are looking for a candidate who can speak/read/write in English and Spanish.We are passionate about quality, sustainability, and the valuation of finely crafted jewels.The Administrative Assistant will assist the administrative staff with clerical and reception duties.
What You'll DoCreate/manage client appointments for both database and office calendarReport daily activity reports and check register and other reports as assignedClerical purchasing duties which include but are not limited to: recording data in proprietary company software and excel spreadsheets, scanning documents, invoice collection and preparationAccurately prepare items for shipment which includes but is not limited to: labeling, recording images for digital library, stocking into the system, invoicing, and processing inbound and outbound shipmentsAdministrative accounting responsibilities which includes but is not limited to: updating and sending check register/bank balance, filing invoices,



setting up payment calendar, tax filing, preparing/sending monthly accounting reportsOrder office supplies, restock as necessary, open/close office and elevatorsAssist with Marketing dutiesAssist with reception duties which includes but is not limited to greeting clients, preparing police reports digitally and by hand, and recording client ID and jewelry imagesRespond to client emails and phone callsCreate new client vendors, documentation on a daily basis in compliance with directivesAccompany Buyers at buying events out of town which requires light travel that the company will pay for.
xbhjioe Who You AreA strong, and kind communicator with professional direct verbal & written skillsAbility to work cross functionally with different teams and company stakeholdersHighly organized with the ability adapt to changing business needs and ability to manage multiple moving partsSelf-motivated and results-orien

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