Our client, a specialist International Law Firm, is looking for a proactive and detail oriented Trilingual Team Assistant to provide support to their Barcelona based team from Madrid.

Presente su candidatura después de leer los siguientes requisitos de habilidades y cualificaciones para este puesto.
Responsibilities include (but are not limited to):

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- Agenda management for team, anticipating needs and adjusting priorities as necessary
- Inbox management: gatekeeping and ensuring priority emails flagged and dealt with promptly
- Travel: coordinating logistics and booking international and domestic flights, hotels, etc.
- Overseeing timelines, checklists and projects to ensure timely and orderly completion
- Managing a CRM system and ensure records and project recorded correctly
- Drafting and preparing relevant documentation, budgets, presentations, proposals and documentation to send through to clients
- Coordinating with other European offices
- Contacting service providers, ordering office materials and maintaining relationships with suppliers




- Acting as first point of contact for any administration/maintenance issue in the office
- Preparing, sending and following up on client invoices
- Managing team expenses
- Ad hoc administrative tasks as necessary
- Handle confidential information with integrity and discretion

Candidates must be trilingual in Catalan, English and Spanish, adept with Microsoft Office Suite with (previous experience with VC software, Slack is a plus), hold a solid University degree and have at least 2-3 years previous experience assisting a busy team in professional services (legal viewed favourably but not essential).

The idóneo candidate must be willing to learn, a team player, able to play close attention to detail and able to deliver to deadlines. They are adaptable to changing priorities and have strong organizational abilities.

Salary – Circa €25,000-28,000 + Complete benefit package

Hybrid work approach (3-4 days WFH)

Timetable

📌 Trilingual Team Assistant (Madrid)
🏢 Victoria Selection & Search
📍 Madrid