Headway Inc is a integral tech company, revolutionizing lifelong learning by creating digital products for over 150 million users worldwide. We’re proud to be ranked 4th among the World’s Top EdTech Companies by TIME magazine. We believe lifelong learning should be accessible, personalized, and impactful to each individual. That’s why, together with Iryna Pupko our Head of People Infrastructure we’re looking for a People Experience Specialist in Madrid to join our team of superstars transforming the EdTech industry.
You’ll join an 8-person Admin team that covers everything from office operations to large-scale events – and you’ll be the one building that same foundation in Madrid.
Want the opportunity to join a Ukrainian EdTech company creating socially impactful educational products for international markets.
Office Operations ¿Interesado en saber más sobre este trabajo? Desplácese hacia abajo y descubra qué habilidades, experiencia y cualificaciones académicas se necesitan.



Ensure the full functionality of the Madrid office and liaise with WeWork on infrastructure and office services-related matters. Manage office purchases and daily supplies, while maintaining office design and well-being elements.
Employee Experience Handle office access and onboarding for employees and guests. Organise internal events, teambuildings, and major annual events in coordination with the Kyiv office and external vendors.
Vendor & Finance Coordination Manage existing vendor relationships, establish new ones as needed, record expenses, and coordinate invoicing with the Finance team.
Keep the Madrid Office Manual up to date.
Have a previous experience in office management/community/admin roles
Knowledge of Spanish business environment and work with local vendors, with a good understanding of local work culture and communication styles.
Ukrainian — C1
Spanish — B2+
English — B2+

Compensation for English language learning, external training, and courses.
Medical insurance and full sick lea

📌 Office Manager/People Experience Specialist (España)
🏢 Headway
📍 España